File #: 2016-0969   
Type: Contract Status: Passed
File created: 12/8/2016 In control: Executive Management Committee
On agenda: 3/16/2017 Final action: 3/23/2017
Title: AUTHORIZE the Chief Executive Officer to award a five-year, indefinite delivery/indefinite quantity Contract No. PS28069-2000, for space planning/installation services and furniture, to M3 Office, Inc., for a not to exceed amount of $5,000,000 for the three-year base period, and $1,000,000 for each of the two, one-year options, for a combined total of $7,000,000 effective April 1, 2017, subject to resolution of protest(s), if any.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Budgeting, Contracts, Gateway Building Costs (Project), Location 61, Location 99, Metro Divisions, Procurement, Purchasing, Safety
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body

EXECUTIVE MANAGEMENT COMMITTEE
MARCH 16, 2017


Subject/Action
SUBJECT: SPACE PLANNING/INSTALLATION SERVICES AND HERMAN MILLER FURNITURE

ACTION: AWARD A FIVE-YEAR INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT


Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a five-year, indefinite delivery/indefinite quantity Contract No. PS28069-2000, for space planning/installation services and furniture, to M3 Office, Inc., for a not to exceed amount of $5,000,000 for the three-year base period, and $1,000,000 for each of the two, one-year options, for a combined total of $7,000,000 effective April 1, 2017, subject to resolution of protest(s), if any.

Issue
ISSUE

This Contract is for a full service Herman Miller furniture dealer to provide furniture, space planning, and installation services for all Metro facilities, including new operating facilities and the Gateway Headquarters building. This procurement action replaces Metro's expiring contract for furniture. Combining furniture procurements for many projects into a single contract optimizes Metro's purchasing power, resulting in deeply discounted pricing and excellent service.

Discussion
DISCUSSION

Herman Miller systems furniture for cubicles and Geiger modular furniture for offices form the core of this procurement. Building Services continually reconfigures cubicles and offices in the Gateway Headquarters building to meet ever-changing business needs. This includes implementation of new space standards to accommodate additional staff required for service expansion. These reconfigurations require various furniture components that must work seamlessly with our existing inventory of furniture, and are readily available. This Contract will be utilized to buy new and replacement Herman Miller and Geiger furniture components to support the requirements. In addition, we will introduce new components to refresh the current look, including lighter and more co...

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