Metro - File #: 2016-0003

• File #: 2016-0003
• Type: Contract
• Status: Passed
• File created: 1/4/2016
• In control: System Safety, Security and Operations Committee
• On agenda: 4/14/2016
• Final action: 4/28/2016
• Title: AUTHORIZE the Chief Executive Officer to award a firm fixed-price Contract No. MA4829600, a single source procurement, to Hegenscheidt-MFD Corporation (USA) to perform a midlife overhaul of the Blue Line Wheel Truing Machine for $1,385,769.
• Sponsors: System Safety, Security and Operations Committee
• Indexes: Budgeting, Contracts, Division 11, Metro Blue Line, Metro Blue Line Wheel True Machine (Project), Metro Rail A Line, Procurement, Ride quality

Date	Action By	Action	Result
4/28/2016	Board of Directors - Regular Board Meeting
4/14/2016	System Safety, Security and Operations Committee

Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
APRIL 14, 2016

Subject/Action
SUBJECT: BLUE LINE WHEEL TRUING MACHINE OVERHAUL

ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed-price Contract No. MA4829600, a single source procurement, to Hegenscheidt-MFD Corporation (USA) to perform a midlife overhaul of the Blue Line Wheel Truing Machine for $1,385,769.

Issue
ISSUE

This procurement is for the services of the Original Equipment Manufacturer (OEM), Hegenscheidt-MFD Corporation (USA) (HMFD), to perform a midlife overhaul of the existing Wheel True Machine located at Division 11, the Blue Line Maintenance Facility. The existing machine, model 106T, was installed and went into operation in 1999. Time, usage, and parts obsolescence requires that the 15-year overhaul be performed on the wheel truing machine to bring it up to full functionality and increase the useful life of the machine by 15 more years.

Discussion
DISCUSSION

The Blue Line Wheel Truing Machine is vital to the safe operation of the fleet as it is used to maintain the Vehicle Manufacturer's recommended tolerances for profiles and wheel diameters. Not maintaining these tolerances can increase the risk of wheel hunting, derailments, poor ride quality, and premature equipment failure.

A consultant, CH2MHILL, evaluated the current condition of the truing machine and the need to either overhaul or totally replace it. The findings were that significant costs can be avoided by not purchasing a new wheel truing machine. A comparable machine has an estimated cost of $3,000,000, including civil engineering that will be required for installation of the new machine.

Single Source Justification

The significance of this single source procurement is to ensure continued safe operational availability and reliability of the wheel truing function for Blue Line cars. There are a few manufacturers of wheel truing m...