Meeting_Body
CONSTRUCTION COMMITTEE
JULY 16, 2015
Subject/Action
SUBJECT: DESIGN SUPPORT DURING CONSTRUCTION FOR THE PATSAOURAS PLAZA BUSWAY STATION, CONTRACT PS093343240A
ACTION: AUTHORIZE ADDITIONAL CONTRACT MODIFICATION AUTHORITY
Heading
RECOMMENDATION
Title
CONSTRUCTION COMMITTEE FORWARDED WITHOUT RECOMMENDATION approving an increase in the Contract Modification Authority (CMA) to Contract No. PS0933432406A with STV Incorporated (STV) in the amount of $250,000, increasing the total CMA from $500,000 to $750,000 for the design support during construction for the Patsaouras Plaza Busway Station.
Issue
ISSUE
Design-Build Contract No. C0970 was awarded for the construction of Patsaouras Plaza Busway Station in February 2014. The Design-Builder has required assistance to address questions related to the preliminary design. This has resulted in a higher than anticipated level of involvement by STV. Staff has used up the CMA that remained in the contract when it issued a Contract Modification for design support during construction (DSDC).
Discussion
DISCUSSION
Staff came to the Board in January 2013 to authorize the Chief Executive Officer to increase the cumulative Contract Modification Authority (CMA) for Contract No. PS0933432406a to $500,000. At the time, staff had rejected bids to construct the Patsaouras Plaza Busway Station because all bids exceeded the LOP. Staff needed STV’s services to conduct value engineering and re-design the busway station; prepare the project documents for re-bidding the work; and to provide assistance, such as answering questions from prospective bidders, during the re-bid process. A Contract Modification was also issued to provide DSDC services. The design-builder has required a higher than anticipated level of effort from STV to address questions related to the preliminary design and to assist with issues that require coordination with CALTRANS.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The Board action will not have an impact on established safety standards.
Financial_Impact
FINANCIAL IMPACT
Funds for the selected project is included in the FY16 budget in Cost Center 8510 under Project 202317, Account 50316.
Impact to Budget
Since this is a multi-year project, the Project Manager, Cost Center manager, and Executive Director, Engineering and Construction will be responsible for budgeting the cost in future fiscal years.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may choose to not approve the continuation of Design Support Services During Construction at this time. However this alternative is not recommended because STV is the only consultant capable of answering questions and addressing issues related to the preliminary design because STV developed it and assisted with the value engineering and re-design of the busway station prior to re-bidding the work.
Next_Steps
NEXT STEPS
Staff will issue a Contract Modification to extend the period of performance for DSDC services through the end of construction.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification Authority (CMA)/Change Order Log
Prepared_by
Prepared by: Manuel Gurrola, Project Manager, (213) 922-8889
Tim Lindholm, Executive Officer, Project Management, (213) 922-7297
Reviewed_By
Reviewed by: Ivan Page, Interim Executive Director, Vendor/Contracts Management, (213) 922-6383
Bryan Pennington, Executive Director, Engineering and Construction, (213) 922-7449
