Meeting_Body
CONSTRUCTION COMMITTEE
SEPTEMBER 17, 2015
Subject/Action
SUBJECT: THIRD PARTY ADMINISTRATION
ACTION: CITY OF LOS ANGELES FY16 ANNUAL WORK PLAN APPROVAL
Heading
RECOMMENDATION
Title
AUTHORIZING the Chief Executive Officer to execute annual expenditure budget plan for the FY16 Annual Work Plan for the City of Los Angeles.
Issue
ISSUE
During the design and construction phases of Metro projects, a significant amount of support is required from local jurisdictions via an annual work plan. The annual work plan shall serve as a commitment from the agency for the reimbursement of services by City of Los Angeles reviewing jurisdictions for an estimated amount of services. Without an annual work plan, the City of Los Angeles jurisdictions have no funding sources to support the projects.
Discussion
DISCUSSION
The action contained herein provides funding for the City of Los Angeles participation in the project within the limit of the current approved FY16 budget for Third Party Review. (See Attachment A)
Metro staff efforts to proactively manage these costs will include the following:
A. Controlling the design review process through the early coordination of design efforts to define scope and establish/clarify standards and requirements.
B. Reviewing submittals for completeness.
C. Ensuring that third party requirements are identified and addressed prior to sending to the third party.
D. Reviewing timesheets with each third party organization on a monthly basis to ensure that hours charged are appropriate
E. Conducting executive and staff level partnering with third parties.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The recommended action has no impact on safety.
Financial_Impact
FINANCIAL IMPACT
The funding, which may be obligated and spent under this one year work plan of $23,585,866 is included in the FY16 budget in each of the project budgets that will require services to be performed by the City of Los Angeles. See attachment “A”. Since these are multi-year projects, the Project Managers will be responsible for budgeting future year costs.
IMPACT ON BUS AND RAIL OPERATING AND CAPITAL BUDGET
The funding for this Annual Work Plan will come from various sources of funds. See attachment “A”. With the exception of major construction projects funded with specific grant funds, these funds are eligible for bus and rail operating and capital expenditures. No other sources of funds were considered for this activity because the primary beneficiary of the service is bus, rail and capital projects.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may reject the Recommendation and direct us to include this work under Construction Contracts. Unfortunately, this is not recommended because it will delay each of the projects.
Next_Steps
NEXT STEPS
Upon MTA board approval of the annual work plan, the City of Los Angeles shall submit the annual work plan to the Los Angeles City Council and Mayor’s Office for adoption.
Attachments
ATTACHMENTS
A. FY16 Annual Work Plan Anticipated Budget for the City of Los Angeles
Prepared_by
Prepared by: Eduardo Cervantes, Third Party Administration Director
(213) 922-7255
Reviewed_By
Reviewed by:
Bryan Pennington, Program Management (213) 922-7449
