Metro - File #: 2016-0874

• File #: 2016-0874
• Type: Contract
• Status: Replaced
• File created: 10/27/2016
• In control: System Safety, Security and Operations Committee
• On agenda: 11/17/2016
• Final action: 11/17/2016
• Title: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP6201700 for uniform rental services with Prudential Overall Supply, for a not-to-exceed amount of $3,372,104 for the three-year base period and $3,372,104 for the one, three year option, for a combined total of $6,744,208 effective December 16, 2016 through December 15, 2022, subject to resolution of protest(s), if any.
• Sponsors: System Safety, Security and Operations Committee
• Indexes: Budgeting, Contracts, Expo Line Operating Project (Project), Gold Line Operations (Project), Labor, Maintenance, Metro Exposition Line, Metro Gold Line, Metro Green Line, Metro Orange Line, Metro Rail A Line, Metro Rail B Line, Metro Rail C Line, Metro Rail E Line, Metro Rail L Line, Metro Red Line, Operations Maintenance (Project), Procurement, Purchasing, Rail Operations - Blue Line (Project), Rail Operations - Green Line (Project), Rail Operations - Red Line (Project), Safety, Safety and security, Security, System safety
• Related files: 2016-0975

Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
NOVEMBER 17, 2016

Subject/Action
SUBJECT: UNIFORM RENTAL SERVICES

ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP6201700 for uniform rental services with Prudential Overall Supply, for a not-to-exceed amount of $3,372,104 for the three-year base period and $3,372,104 for the one, three year option, for a combined total of $6,744,208 effective December 16, 2016 through December 15, 2022, subject to resolution of protest(s), if any.

Issue
ISSUE

Per the current ATU and TCU Collective Bargaining units' agreements, Metro is required to provide each of the units' employees up to 11 uniforms per employee, as well as provide laundry services for such regulation uniforms. Currently, uniform rental services are provided to over 2,300 Metro represented labor employees.

The existing uniform rental services Contract No. OP30002227 with Prudential Overall Supply will expire on March 31, 2017. To avoid uniform rental services interruption, a new contract award is required effective December 16, 2016.

Discussion
DISCUSSION

At the October 20, 2016 Metro System Safety, Security and Operation Committee meeting, the Committee authorized the Chief Executive Officer (CEO) to award the uniform rental services contract to UniFirst Corporation under Contract No. OP6201700.

The following week and prior to the October 27, 2016 Metro Board meeting, UniFirst Corporation notified Metro of an error with their submitted proposal, impacting their total proposal amount of $5,057,674.82. UniFirst Corporation submitted their revised and final proposal for a combined total of $9,160,597.44.

Based on staff review and evaluation of the proposals received, staff recommends to award the uniform rental services Contract No. OP6201700 to Prudential Overall Supply.

Under the existing contract, uniform rental services are pr...