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File #: 2016-0910   
Type: Contract Status: Agenda Ready
File created: 11/14/2016 In control: System Safety, Security and Operations Committee
On agenda: 1/19/2017 Final action:
Title: AUTHORIZE the Chief Executive Officer to reject all bids in response to IFB No. OP28589 for Metro Red/Purple Line Tunnel Washing Services, cancel the procurement and issue a new Invitation for Bids for the Tunnel Washing Services.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Bids, Budgeting, Contract administration, Contracts, Invitation For Bids, Metro Purple Line, Metro Red Line, Procurement, Safety, Tunnel lining
Meeting_Body
REVISED
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JANUARY 19, 2017

Subject/Action
SUBJECT: METRO RED/PURPLE LINE TUNNEL WASHING SERVICES

ACTION: REJECT ALL BIDS, CANCEL THE PROCUREMENT, AND REPROCURE

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to reject all bids in response to IFB No. OP28589 for Metro Red/Purple Line Tunnel Washing Services, cancel the procurement and issue a new Invitation for Bids for the Tunnel Washing Services.

Issue
ISSUE

According to Metro Acquisition policy and procedures for Rejecting All Bids, Board approval is required to reject the bids and cancel the procurement after bid opening if the contract value is over $2M $1M.

Discussion
DISCUSSION

On August 10, 2016, Metro received two bids in response to IFB No. OP28589 for Metro Red/Purple Line Tunnel Washing Services. The low bid came in at $2,414,156 and the remaining bid was $3,472,155. Metro's Independent Cost Estimate (ICE) was $3,065.400. Staff's assessment concluded the low bidder was not appropriately licensed, therefore non-responsive, and the 2nd bidder was 13% over Metro's ICE. A market review determined that it would be in Metro's best interest to reject all bids and re-issue a new solicitation.
Currently there is no contract in place for these services.

Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT

The approval of this item to reject all bids in response to IFB No. OP28589 will not impact safety. Upon issuance of a new IFB, review of bids received and recommendation for award, the new contract will improve Metro tunnels overall safety and cleanliness conditions as well as improve the air quality within the stations in an effort to continue providing, safe, clean, quality, on-time, and reliable services to our customers and the public.


Financial_Impact
FINANCIAL IMPACT

There is no financial impact at this time.

Impact to Budget

There is no budget at this time.

Alternatives_Conside...

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