Meeting_Body
CONSTRUCTION COMMITTEE
JULY 20, 2017
Subject
SUBJECT: ENVIRONMENTAL WASTE HANDLING AND
ENVIRONMENTALLY RELATED CONSTRUCTION
SERVICES
Action
ACTION: AWARD PROFESSIONAL SERVICES CONTRACT
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to negotiate and execute:
A. a five-year indefinite quantity/indefinite delivery cost plus fixed fee Contract No. PS20655 to TRC Solutions, Inc., for Environmental Waste Handling and Environmentally Related Construction Services on Task Orders, for a base term of three (3) years, plus two one-year options, in an amount not to exceed $42,274,495 (Base Contract: $35,100,495; Option Year 1: $5,037,000 and Option Year 2: $2,137,000), subject to the resolution of any timely protest; and
B. all individual Task Orders and changes within the Board approved contract value.
Rationale
RATIONALE
Nearly every capital project and all transit projects undertaken by Metro, require evaluation of hazardous substances, contamination, or a need for regulatory compliance under federal, state and local law. Metro must comply with all environmental laws to avoid fines, and civil or criminal liability. The Environmental Waste Handling and Environmentally Related Construction Services Contract assist with emergency response for evaluation, hazardous substances abatement, transport and disposal of encountered hazardous and non-hazardous classified soil and liquid wastes which also includes asbestos and lead based paint. The Contract also includes environmental demolition services for Metro owned properties in addition to environmentally related construction services which includes fuel storage tank system upgrades, repairs, removals, replacements in order to remain in regulatory compliance with local, state and federal regulatory requirements. Additional contract requirements include permit assistance, remediation system construction, implementation, and installation; as well as maintenance and operation.
As the need for specific environmental waste handling and construction services arises, staff will issue Contract Work Orders, Task Orders and changes, from their associated project-specific budgets, considering the information available and applicable time constraints on performance of the work. Most of the work will be negotiated and paid on a fixed price or cost plus fixed fee. Staff will closely monitor the Contractor’s budget and schedule using existing project management controls. No funds are obligated until a Task Order is awarded against a valid project. This Contract will replace the existing Environmental Engineering contract, EN077, which expires on December 31, 2017.
Attachment A summarizes the projected costs and associated Projects this contract will be supporting in the next five years. Since this is a multi-year contract, budgeting for future year expenditures that reflect an increase to the award value, will be brought back to the Board for approval.
IMPACTS TO OTHER CONTRACTS
The Contract will continue to support the Metro Purple Line Extension, Crenshaw, Regional Connector and will also be supporting the upcoming Measure M; Large Capital, Highway, Regional Rail and Large Capital Projects in addition to smaller capital projects and the UST/AST Capital Program. The Contract will also support existing projects that because of changed and/or unforeseen site conditions would require the services that are within the scope of work of this Contract.
Financial_Impact
FINANCIAL IMPACT
As specific environmental waste handling and environmentally related construction services needs arise, Task Orders will be issued and funded from their associated project budgets, upon approval by the responsible Project Managers. The forecasted project efforts from FY18 through FY22 includes support on Environmental Capital Projects related to the environmental demolition of Division 20 Rail Buildings for PLE Section 1 track welding, demolition and remediation of Bus Division 6 TOD and AAA Building for PLE Section 2. In addition this Contract will also be used for the continued management (upgrades due to new regulatory requirements and/or major maintenance repairs) of the Underground Storage Tank systems to current code requirements at all bus and rail divisions and facilities (Project Number 202212). Emergency and Non-Emergency waste handling, transport and disposal services that may be required for the Crenshaw and Regional Connector, Location 61S (Red Line Maintenance of Way), Link US, Redline Portal Widening Projects, and on various capital bus division expansion projects funded through the Site Remediation Project No. 300012.
Alternatives_Considered
ALTERNATIVES CONSIDERED
If Contract No. PS20655 is not awarded then Metro could experience increased liability for Contractor claims for delay to schedule completion milestones or risk fines due to violation of order by a regulatory agency. The Metro Board may reject the recommended action and direct staff to do all environmental waste handling and construction support work in house. Metro would have to hire additional staff with expertise in many different subjects, such as waste profiling, trucking and construction crews and laboratory science. Metro would also need to purchase specialized equipment such as loaders, excavators and drill rigs which are not practical or cost effective to acquire or maintain. Metro, in effect, would incur more cost to do the work internally than by employing consultants.
Attachments
ATTACHMENTS
Attachment A - Forecasted Work, FY18-22
Attachment B - Procurement Summary
Attachment C - DEOD Summary
Prepared_by
Prepared by:
Cris B. Liban, Executive Officer, Environmental Compliance/Sustainability
(213) 922-2471
Tom Kefalas, Sr. Director, Environmental Compliance (213) 922-4887
Daniel Robb, Sr. Contract Administrator (213) 922-7074
Reviewed_by
Reviewed by: Rick Clarke, Chief Program Management Officer (213) 922-7557
Debra Avila, Chief Vendor/Contract Management Officer (213) 418-3051
