Meeting_Body
CONSTRUCTION COMMITTEE
APRIL 12, 2018
Subject
SUBJECT: METRO GOLD LINE EASTSIDE ACCESS 1ST/CENTRAL
STATION IMPROVEMENT PROJECT
Action
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to:
A. EXECUTE Modification No. 4 to Contract No. AE439330011938, with Ted Tokio Tanaka Architects (TTTA), for the Metro Gold Line Eastside Access 1st/Central Station Improvement Project (Eastside Access), for additional design services in the amount of $487,959, increasing the Total Contract Value from $2,060,492 to $2,548,451; and
B. INCREASE Contract Modification Authority (CMA) specific to Contract No. AE439330011938 for Eastside Access in the amount of $412,041, increasing the total CMA amount from $268,954 to $680,995, to support additional services related to Eastside Access.
Issue
ISSUE
The scope for the Eastside Access project falls predominantly within the public right of way. The scope of the design effort has increased to accommodate additional lighting, midblock crossings with pedestrian signals, bike lane additions, street parking reconfigurations, all of which required multiple iterations of plans and additional reviews, preparation of backup calculations, and approvals by multiple regulatory agencies. Within the footprint of the project, there are three other Metro projects including the Regional Connector, Emergency Security Operations Control (ESOC), and Division 20 Turn Back project, all of which has required additional coordination efforts. Various phases of the design development for these projects overlap each other, and in order to avoid duplication or omission, it has become necessary to have constant coordination between the four projects during the design development, including inter-project meetings to review respective scope in the overlapping areas, joint meetings with the City Bureaus for comment resolutions, and additional community interaction. The Modification is required in order to complete the design services suitable for bidding purposes. Staff is also requesting additional CMA in the amount of $412,041 in case it is necessary to address any new issues as we move final design forward towards 100% completion.
Discussion
DISCUSSION
The Eastside Access / 1st & Central Project (Project) is a Measure R funded project with a voter approved $30 million allocation. The funding is intended to improve multi-modal linkages and enhancements from the Gold Line Eastside stations to the surrounding neighborhoods. A portion of these funds was dedicated to the development of improvements within a one-mile radius of the new 1st and Central Station for the Regional Connector project. The 1st and Central Station Improvement Project will improve pedestrian and bicycle safety, and has been designed in accordance with the policies and requirements of Metro and the City of Los Angeles.
During the development of the Project, a series of pedestrian, bicycle, and streetscape improvements to within a one-mile radius of 1st and Central Station were identified and included in the Connect US Action Plan. The series of first and last mile improvements within public Right-of-Way (ROW) were submitted for consideration to the Federal Transit Administration (FTA), who awarded TIGER VI funding in the amount of $11,800,000 in September 2015 to fund construction of the improvements.
To proceed with the 1st and Central Station Improvement Project, which is the third phase of the Eastside Access Project, Metro retained TTTA to provide design services from conceptual to final design and to provide design services during construction (DSDC). At present, the design work is approximately 65% complete, and staff anticipates completing all design work to 100% by January 2019.
The Project design and construction has been divided into seven segments: 1st Street (Segment 1), Alameda Esplanade (Segment 2), Los Angeles Street (Segment 3), 2nd and Traction (Segment 4), Central Avenue (Segment 5), Judge John Aiso (Segment 6), Santa Fe Spine (Segment 7). Additionally, there are common improvements such as additional signage for all segments.
The Life of Project (LOP) budget for this Project will be scheduled for consideration by the Metro Board upon completion of the design work and receipt of contractor bids, which is currently anticipated to be August 2019.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
This Board action will not have an adverse impact on safety standards for Metro. Completion of the Eastside Access project will have a positive safety impact to Metro customers, pedestrians and bicyclists in the project area.
Financial_Impact
FINANCIAL IMPACT
Funding for this Contract is included in the FY18 budget under Project 460300 (Eastside Light Rail Access), Cost Center 8510 (Construction Project Management), and Account 50316 (Professional Services). Funds for Project 460300 were also budgeted in Cost Center 4320 and Cost Center 4540. Since this is a multi-year contract, the Chief Program Management Officer and the Project Manager will be accountable to budget the cost for future years, including the exercise of any options for future phases.
IMPACT TO BUDGET
The sources of funds for the actions under Recommendation A are Measure R 35% funds. These funding sources are designated for this project and do not have an impact to Operations eligible funding.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may choose not to approve the staff recommendation. However, this disapproval would result in staff being unable to complete design and construction work for the Eastside Access project.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Modification No. 4 to Contract No. AE439330011938 with TTTA to allow the continuation of the design work for the Eastside Access Project.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Prepared_by
Prepared by:
Milind Joshi, Senior Director, Project Engineering (213) 418-3211
Reviewed_By
Reviewed by:
Debra Avila, Chief Vendor/Contract Management Officer (213) 418-3051
Richard F. Clarke, Chief Program Management Officer (213) 922-7447
