Metro - File #: 2019-0621

• File #: 2019-0621
• Type: Contract
• Status: Agenda Ready
• File created: 8/2/2019
• In control: Executive Management Committee
• On agenda: 9/19/2019
• Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 2 to Bench Contract Nos. PS44432001 through PS44432010 to: A. INCREASE the base contract value by $9,000,000 from $9,505,568 to $18,505,568 for communications support services through December 31, 2020; and B. AWARD AND EXECUTE task orders for a not-to-exceed total authorized amount of $18,505,568.
• Sponsors: Executive Management Committee
• Indexes: Budgeting, Bus transportation, C Line (Green) Extension to Torrance, Construction, Contractors, Contracts, Disadvantaged business enterprises, I-10, Long range planning, Long Range Transportation Plan, Metro ExpressLanes, Metro Green Line, Metro Rail C Line, Metro Red Line, NextGen Bus Study, Off peak periods, Outreach, Procurement, Professional Services, Project, Project management, Public relations, Research, Safety, Small Business Enterprise, Transit buses, West Santa Ana Branch Transit Corridor (WSAB) Project
• Related files: 2019-0755

Date	Action By	Action	Result
9/26/2019	Board of Directors - Regular Board Meeting

Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
SEPTEMBER 19, 2019

Subject
SUBJECT: COMMUNICATIONS SUPPORT SERVICES BENCH

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 2 to Bench Contract Nos. PS44432001 through PS44432010 to:

A. INCREASE the base contract value by $9,000,000 from $9,505,568 to $18,505,568 for communications support services through December 31, 2020; and

B. AWARD AND EXECUTE task orders for a not-to-exceed total authorized amount of $18,505,568.

Issue
ISSUE

In December 2017, the Metro Board of Directors approved the establishment of a Communication Support Services Bench contracts (Bench) for an amount not-to-exceed $9,505,568 for a 3-year base term, plus two, two-year options. The Bench provided Metro Communications Department with supplementary communications services in support of Metro projects, programs and initiatives such as public engagements, public information, and community outreach activities.

The Bench has been successfully utilized in providing professional communications support services to multiple and diverse Metro projects, programs and initiatives. The success of the Bench has exhausted the not-to-exceed value for the base term earlier than anticipated. To date, a total of 13 task orders have been issued against the Bench, for a cumulative total contract value of $9,003,401, or 95% of the approved bench contract value of $9,505,568 for the initial 3-year base term. The unexpected increase in the Bench utilization was attributable to three task orders issued in support of Metro's Long-Range Transportation Plan (LRTP), NextGen Bus Study (NextGen), and Project Management for LRTP/NextGen which comprise approximately 40% of the base period contract amount. Other sizeable task orders issued were for complex projects such as LA River Bike Gap Project and the West Santa Ana Branch Project.

To continue to meet the delivery ...