Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
SEPTEMBER 17, 2020
Subject
SUBJECT: PEST AND BIRD CONTROL SERVICES
ACTION: APPROVE CONTRACT MODIFICATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 4 to Contract No. OP852420003367 with Pestmaster Services Inc., for pest and bird control services to exercise the one, two-year option in the amount of $2,727,946.08, increasing the total contract value from $3,926,123.12 to $6,654,069.20 and extending the period of performance from January 1, 2021 to December 31, 2022.
Issue
ISSUE
The existing contract three-year base period is due to expire December 31, 2020. To continue providing safe, quality, regularly scheduled and as-needed pest and bird control services throughout Metro facilities and vehicles, excluding buses covered under a separate maintenance contract, a contract modification is required effective January 1, 2021. This action is necessary to ensure service continuity and avoid any interruption to Metro’s operations.
Background
BACKGROUND
On October 26, 2017, Metro Board of Directors authorized the Chief Executive Officer to award a firm fixed unit rate Contract No. OP852420003367 to Pestmaster Services Inc., the lowest responsive and responsible bidder for pest and bird control services effective January 1, 2018.
Discussion
DISCUSSION
Under the existing contract, pest and bird control services are performed throughout Metro facilities, rail cars, non-revenue vehicles, and service vehicles, excluding buses covered under a separate maintenance contract. Services include treatment of pest infestations, pest and bird waste clean-up, installation of pest and bird deterrent applications, animal trapping and dead animal removal.
This contract is critical to Metro’s operations to mitigate pest and bird infestations and ensure providing safe and clean facilities and vehicles for Metro employees and patrons.
The Diversity and Economic Opportunity Department (DEOD) established a 12% Small Business Enterprise (SBE) goal and a 3% Disadvantage Veteran Business Enterprise (DVBE) goal for this contract. Pestmaster Services, Inc. made a 12% Small Business Enterprise (SBE) and a 3% Disabled Veteran Business Enterprise (DVBE) commitment for this contract. The project is 65% complete and the current SBE participation is 10.67%, representing a 1.33% shortfall and the current DVBE participation is 3%.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The approval of this item will ensure meeting Metro maintenance standards providing the necessary regularly scheduled and as-needed pest and bird control services to support operations, facilitate critical track maintenance, and improve Metro bus and rail facilities overall appearance and cleanliness and continue providing prompt response time to deliver safe, quality, on-time, and reliable services system-wide.
Financial_Impact
FINANCIAL IMPACT
Subject to Board approval of the FY21 Budget, funding of $1,160,732.00 is to be allocated under cost center 8370 - Facilities Maintenance Contract and Administration, account 50308, Service Contract Maintenance, under various projects.
Since this is a multi-year contract, the cost center manager and Sr. Executive Officer, Maintenance and Engineering will be accountable for budgeting the cost in future years.
Impact to Budget
The current source of funding for this action will come from State and Local sources including Fares. Using these funding sources maximizes project fund use given designated provisions and guidelines.
Implementation of Strategic Plan Goals
IMPLEMENTATIONOF STRATEGIC PLAN GOALS
This board action supports Strategic Goal 5: Provide responsive, accountable, and trustworthy governance within the Metro organization. Metro objectives for this contract are to increase efficiency, minimize costs, maintain infrastructure free of unwanted pest infestation, bird and pest waste clean-up, removal of dead animals, and installation of pest and bird deterrent measures/systems, and to comply with all applicable Federal, State and Local laws.
Alternatives_Considered
ALTERNATIVES CONSIDERED
Staff considered providing this service through in-house staff; however, this would require the hiring, training and certification of additional personnel, purchase of additional equipment, vehicles, and supplies to support the expanded responsibility. Staff's assessment indicates that this is not a cost-effective option for Metro.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Modification No. 4 to Contract No. OP852420003367 with Pestmaster Services Inc. to continue providing the necessary pest and bird control services throughout Metro facilities, rail cars, non-revenue vehicles, and service vehicles, excluding buses covered under a separate maintenance contract, effective January 1, 2021.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Prepared_by
Prepared by: Lena Babayan, DEO, Facilities Maintenance Contracts &
Administration, (213) 922-6765
Ruben Cardenas, Sr. Manager, Facilities Maintenance Contracts &
Administration, (213) 922-5932
Reviewed_By
Reviewed by: James T. Gallagher, Chief Operations Officer, (213) 418-3108
Debra Avila, Chief Vendor/Contract Management Officer, (213) 418-3051
