Meeting_Body
CONSTRUCTION COMMITTEE
FEBRUARY 18, 2021
Subject
SUBJECT: THIRD PARTY ADMINISTRATION
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute an annual expenditure budget plan of $16,619,340 for the FY21 Annual Work Plan for the City of Los Angeles.
Issue
ISSUE
During the design, construction and maintenance phases of Metro projects, a significant amount of support is required from local jurisdictions via an annual work plan. The annual work plan shall serve as a commitment from the agency for the reimbursement of services by City of Los Angeles reviewing jurisdictions for an estimated amount of services. Without an annual work plan, the City of Los Angeles jurisdictions have no funding sources to support the projects.
Background
BACKGROUND
In December of 2002, A Master Cooperative Agreement (MCA) was executed between Metro and the City of Los Angeles. The intent of the agreement was to establish a streamlined process among both entities to successfully construct Metro's ongoing projects. A function of MCA was to clearly identify a yearly budget for each City department to provide those city services. This function was labeled as the Annual Work Plan.
Discussion
DISCUSSION
The action contained herein provides funding for the City of Los Angeles participation in the project within the limit of the current approved FY21 budget for Third Party Review and maintenance. (See Attachment A)
Metro staff efforts to proactively manage these costs will include the following:
A. Controlling the design review process through the early coordination of design efforts to define scope and establish/clarify standards and requirements.
B. Reviewing submittals for completeness.
C. Ensuring that third party requirements are identified and addressed prior to sending to the third party.
D. Reviewing timesheets with each third party organization on a monthly basis to ensure that hours ch...
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