Metro - File #: 2021-0315

• File #: 2021-0315
• Type: Contract
• Status: Consent Calendar
• File created: 5/6/2021
• In control: Board of Directors - Regular Board Meeting
• On agenda: 7/22/2021
• Title: CONSIDER: A. AUTHORIZING the Chief Executive Officer (CEO) to execute financial incentives and updates to vehicle criteria guidelines in support of the Metro Vanpool Program Post-COVID Initiatives; B. AUTHORIZING the CEO to execute Modification No. 3 to the Vanpool Vehicle Supplier Bench Contract Nos. PS10754400051491 for Airport Van Rental, PS10754300051491 for Green Commuter, and PS10754500051491 for Enterprise Rideshare (a division of Enterprise Holdings) to exercise the second, one-year option in an amount not to exceed $9 million increasing the total contract value from $27 million to $36 million, and extending the period of performance from October 1, 2021 to September 30, 2022.
• Sponsors: Planning and Programming Committee
• Indexes: Air quality, Americans With Disabilities Act, Budgeting, Contracts, Coronavirus Disease 2019 (COVID-19), Federal Transit Administration, Grant Aid, Guidelines, Metro Divisions, Metro Vision 2028 Plan, Off peak periods, Outreach, Procurement, Program, Proposition C, Provide Core Rideshare Services Including Rideguide Production And Teleserv. And Rideshare Services To La County Emplyoers (Project), Ridership, Ridesharing, Safety, Section 5307, Shared mobility, Strategic planning, Subsidies, Suppliers, Transportation Demand Management, Vans, Vehicle miles of travel, Vehicle occupancy

Date	Action By	Action	Result
7/22/2021	Board of Directors - Regular Board Meeting
7/14/2021	Planning and Programming Committee

Meeting_Body
PLANNING AND PROGRAMMING COMMITTEE
JULY 14, 2021

Subject
SUBJECT: METRO VANPOOL PROGRAM

Action
ACTION: APPROVE RECOMMENDATIONS

Heading
RECOMMENDATION

Title
CONSIDER:

A. AUTHORIZING the Chief Executive Officer (CEO) to execute financial incentives and updates to vehicle criteria guidelines in support of the Metro Vanpool Program Post-COVID Initiatives;

B. AUTHORIZING the CEO to execute Modification No. 3 to the Vanpool Vehicle Supplier Bench Contract Nos. PS10754400051491 for Airport Van Rental, PS10754300051491 for Green Commuter, and PS10754500051491 for Enterprise Rideshare (a division of Enterprise Holdings) to exercise the second, one-year option in an amount not to exceed $9 million increasing the total contract value from $27 million to $36 million, and extending the period of performance from October 1, 2021 to September 30, 2022.

Issue
ISSUE

The Metro Vanpool Program implemented temporary initiatives in July 2020 in response to the COVID-19 global pandemic. These initiatives were due to California's COVID-19 Stay at Home Order which required non-essential workers to work from home. This led to Metro Vanpool providing flexibility for program policies regarding occupancy levels and days of travel as less people commuted to work and new safety protocols following US Centers for Disease Control and Prevention (CDC) guidance were needed. As society begins to reopen, post-COVID initiatives are being proposed including financial incentives, changes to vehicle criteria guidelines and marketing and outreach efforts. These initiatives are needed to support the anticipated growth of the program as it returns to pre-COVID levels.

In addition, Metro requires the modification of the Vanpool Vehicle Supplier Bench Contract to execute Option Year 2 from October 1, 2021 to September 30, 2022. The term for Option Year 1 is ending September 30, 2021. This contract was originally awarded in July 2018 for a two-year base period and three, one-...