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File #: 2021-0523   
Type: Contract Status: Passed
File created: 7/28/2021 In control: Board of Directors - Regular Board Meeting
On agenda: 9/23/2021 Final action: 9/23/2021
Title: AUTHORIZE the Chief Executive Officer to execute Contract Modification No.1 to Contract No. PS51796000 for telephone system maintenance, service, and repair to Norstan Communications, Inc., dba Black Box Network Services, for telephone system maintenance, service, and repair, to exercise the first, two-year option in an amount of $1,037,075, increasing the total contract amount from $1,521,764 to $2,558,839 and extending the contract term from October 31, 2021, to October 31, 2023.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Bus Maintenance Projects, Contracts, General Overhead (Project), Location 30, Location 99, Maintenance, Maintenance facilities, Maintenance of way, Metro Divisions, Procurement, Railroad facilities, Safety, Safety and security, Strategic planning
Attachments: 1. Attachment A - Procurement Summary Norstan, 2. Attachment B - Contract Modification Change Order Log Norstan, 3. Attachment C - DEOD Summary Norstan
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITEE
SEPTEMBER 16, 2021

Subject
SUBJECT: CONTRACT NO. PS51796000 - TELEPHONE SYSTEM MAINTENANCE WITH NORSTAN COMMUNICATIONS

Action
ACTION: APPROVE RECOMMENDATIONS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Contract Modification No.1 to Contract No. PS51796000 for telephone system maintenance, service, and repair to Norstan Communications, Inc., dba Black Box Network Services, for telephone system maintenance, service, and repair, to exercise the first, two-year option in an amount of $1,037,075, increasing the total contract amount from $1,521,764 to $2,558,839 and extending the contract term from October 31, 2021, to October 31, 2023.

Issue
ISSUE

The current contract expires on October 31, 2021. To continue services to provide maintenance and repair services for the Metro owned legacy NORTEL Networks (NORTEL) telephone systems and Cisco Network VoIP telephone equipment, a Contract Modification is required to exercise the first, two-year option and extend the contract term to October 31, 2023.

Background
BACKGROUND

On October 18, 2018, Metro Board of Directors awarded a competitively negotiated procurement to Scottel Voice & Data, Inc., dba Black Box Network Services. Effective April 1, 2019, Metro agreed to the Consent to Assignment to Norstan Communications, Inc. dba Black Box Network Services.

These telephone systems provide telephone service at Metro Headquarters, Central Maintenance Facility (CMF), Bus/Rail operating divisions, Metro Red Line Stations, and other Metro support facilities. NORTEL and Cisco certified engineers and technicians must perform maintenance, service, and repair of the telephones systems. Although Metro technicians perform basic maintenance and repair on the NORTEL telephone system, they are not certified to perform the higher levels of maintenance and repair required for the major components. Also, it is not economica...

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