Metro - File #: 2021-0596

• File #: 2021-0596
• Type: Contract
• Status: Passed
• File created: 9/7/2021
• In control: Board of Directors - Regular Board Meeting
• On agenda: 12/2/2021
• Final action: 12/2/2021
• Title: AUTHORIZE the Chief Executive Officer to execute Modification No. 5 to Bench Contract Nos. PS44432001 through PS44432010 to: A. INCREASE the contract value by $3,000,000, increasing the contract value from $18,955,568 to $21,955,568; and B. AWARD AND EXECUTE task orders for a not-to-exceed total authorized amount of $21,955,568.
• Sponsors: Executive Management Committee
• Indexes: Budgeting, Bus Speed Improvements, Bus transportation, Call For Projects, Construction, Contractors, Contracts, Crenshaw Northern Extension, Disadvantaged business enterprises, I-405, Location 30, Long range planning, Long Range Transportation Plan, Measure M, Metro ExpressLanes, Metro Rail K Line, NextGen Bus Study, Outreach, Procurement, Project, Public opinion, Public relations, Research, Safety, Small Business Enterprise, Strategic planning, Transit buses, Translations, Vermont Avenue Transit Corridor

Date	Action By	Action	Result
12/2/2021	Board of Directors - Regular Board Meeting

Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
NOVEMBER 18, 2021

Subject
SUBJECT: COMMUNICATIONS SUPPORT SERVICES BENCH

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 5 to Bench Contract Nos. PS44432001 through PS44432010 to:

A. INCREASE the contract value by $3,000,000, increasing the contract value from $18,955,568 to $21,955,568; and

B. AWARD AND EXECUTE task orders for a not-to-exceed total authorized amount of $21,955,568.

Issue
ISSUE

In December 2017, the Metro Board of Directors approved the establishment of a Communication Support Services Bench contracts (Bench) for an amount not-to-exceed $9,505,568 for a 3-year base term, plus $5,393,760 for each of the two, two-year options, for a combined total amount not-to-exceed $20,293,088. The Bench provides Metro Communications Department with supplementary communications services in support of Metro projects, programs and initiatives such as public engagements, public information, and community outreach activities.

BACKGROUND

The Bench has been successfully utilized in providing professional communication support services to multiple and diverse Metro projects, programs and initiatives. The success of the Bench has nearly exhausted the not-to-exceed value. To date, a total of 40 task orders have been issued against the Bench, for a cumulative total contract value of $18,818,774 of the approved bench contract value of $18,955,568 during the initial 3-year base term, plus an additional one-year option that has been exercised. The unexpected increase in the Bench utilization was attributable to various task orders issued in support of Metro's projects, programs and initiatives. Additionally, the COVID-19 pandemic has added additional community engagement activities that were not originally anticipated, such as virtual engagement platforms and increased digital initiatives to reach stakeholders.

To conti...