File #: 2024-0967   
Type: Contract Status: Passed
File created: 9/27/2024 In control: Construction Committee
On agenda: 11/20/2024 Final action: 12/5/2024
Title: CONSIDER: A. APPROVING an increase in total authorized funding and executing Modification No. 12 to Contract No. AE47810E0128 with SECOTrans (Joint Venture of Hatch Associates Consultants, Inc., NBA Engineering Inc., Pacific Railway Enterprises Inc., and Ramos Consulting Services, Inc), for pending and future Task Orders to provide systems engineering and support services for Metro Rail and Bus Transit projects, in the Not-to-Exceed (NTE) amount of $35,000,000, increasing the total contract authorized funding from an NTE amount of $114,782,000 to an NTE amount of $149,782,000, and exercising a one-year option extending the contract through April 25, 2026; and B. AUTHORIZING the Chief Executive Officer (CEO) or designee to execute individual Task Orders and Contract Modifications within the Board approved contract funding amount.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Budgeting, Construction, Contracts, Measure R, Metro Rail D Line, Procurement, Program Management, Project, Safety, Security, Strategic planning
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - Task Order Log, 3. Attachment C - DEOD Summary, 4. Presentation
Related files: 2025-0032
Meeting_Body
CONSTRUCTION COMMITTEE
NOVEMBER 20, 2024

Subject
SUBJECT: SYSTEMS ENGINEERING AND SUPPORT SERVICES CONTRACT

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
CONSIDER:

A. APPROVING an increase in total authorized funding and executing Modification No. 12 to Contract No. AE47810E0128 with SECOTrans (Joint Venture of Hatch Associates Consultants, Inc., NBA Engineering Inc., Pacific Railway Enterprises Inc., and Ramos Consulting Services, Inc), for pending and future Task Orders to provide systems engineering and support services for Metro Rail and Bus Transit projects, in the Not-to-Exceed (NTE) amount of $35,000,000, increasing the total contract authorized funding from an NTE amount of $114,782,000 to an NTE amount of $149,782,000, and exercising a one-year option extending the contract through April 25, 2026; and

B. AUTHORIZING the Chief Executive Officer (CEO) or designee to execute individual Task Orders and Contract Modifications within the Board approved contract funding amount.

Issue
ISSUE

At its April 2018 meeting, the Board approved awarding a seven-year cost reimbursable fixed fee, Task Order (TO) based contract with three one-year options, to SECOTrans, a Joint Venture for Systems Engineering and Support Services (SESS) consulting. The approval required staff to return to the Board on a biennial basis as projects progressed and new project requirements were identified to update contract expenditure authorization. The funds previously authorized by the Board for FY25 will be exhausted by January 2025; therefore, the recommended increase will allow staff to complete scheduled work anticipated for FY25 and most of FY26.

Background
BACKGROUND

The challenge presented by the simultaneous implementation of numerous projects is to ensure the integration and standardization of the systems elements within and across the current Metro system. Consistent development and design ensure that the required integration ...

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