Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MARCH 19, 2026
Subject
SUBJECT: FENCE REPAIR AND MAINTENANCE SERVICES
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 5 to Contract No. OP1788370008370 to exercise the two-year option with Deco Fence Company to provide fence repair and maintenance services in the Not-To-Exceed (NTE) amount of $1,654,560, increasing the total contract NTE amount from $2,290,068 to $3,944,628, and extending the period of performance from May 1, 2026, to April 30, 2028.
Issue
ISSUE
The existing contract’s base period with Deco Fence Company to provide as-needed fence repair and maintenance services expires April 30, 2026. To avoid a lapse in service and continue providing critical as-needed fence repair and maintenance services, ensuring compliance with regulatory requirements, a Contract Modification is required to exercise the one, two-year option, effective May 1, 2026.
Background
BACKGROUND
On May 27, 2021, the Metro Board of Directors awarded a firm-fixed unit rate Contract No. OP1788370008370 to Deco Fence Company, to provide as-needed fence repair and maintenance services for Metro Rail Right-of-Ways (ROWs), facilities, and parcel properties, effective July 1, 2021.
During the contract’s base term, services were expanded to include the A-Line Regional Connector, Foothill Extension Phase 2, K-Line Crenshaw/LAX, including the Metro Transit Center (MTC), and the Rail-to-Rail (R2R) Pedestrian Corridor.
Under the existing contract, Deco Fence Company has been providing satisfactory services, performing as-needed repair and maintenance services.
Discussion
DISCUSSION
Under Modification No. 5, the contractor will continue to provide as-needed fence repair and maintenance services to meet Metro’s security and safety needs, protecting Metro’s active ROWs, electrified railroad yards, and traction power substations from unauthorized access, thereby reducing the risk of being hit by trains or electrocuted by a third rail or high-powered electrical lines.
Fencing on other Metro rail operating properties and storage yards is necessary to restrict access to trespassers, mitigate illegal dumping, and protect Metro properties from theft and vandalism.
During the one, two-year option period, the existing contract scope of services will further expand to include D-Line Subway Extension Phases 1, 2, and 3.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The approval of this item will ensure the continuity of providing safe, timely, and quality as-needed fencing repair and maintenance services systemwide, while maintaining compliance with California Public Utilities Code § 7626 regulatory requirements.
Financial_Impact
FINANCIAL IMPACT
For the remainder of FY26, funding of $162,223 is included under cost center 8370-Facilities Contracted Maintenance Services, account 50308, Service Contract Maintenance, under various projects.
Since this is a multi-year contract extension, the cost center manager and Deputy Chief Operations Officer, Shared Mobility, will be accountable for budgeting the cost in future years.
Impact to Budget
The current source of funds for this action includes operating eligible funds, including Passenger Fares, Propositions A and C, Measures R and M sales tax revenues, State Transit Assistance (STA), and the Transportation Development Act. These funding sources are eligible for rail operations. Given approved guidelines and provisions, using these funding sources leverages maximum project fund use.
Equity_Platform
EQUITY PLATFORM
This contracted fence repair and maintenance services for all Metro owned ROWs, facilities, and parcel properties will be applied equally to all Metro divisions, stations, and locations. Transportation vehicles, patrons, and other individuals have substantial interaction with this protective fencing; therefore, it is imperative that the fencing is maintained in proper order to continue providing safe and reliable protection services, while safeguarding patrons, employees, critical rolling stock, and Metro assets.
Deco Fence Company, a Metro-certified Small Business Enterprise (SBE) contractor, made a 60% SBE commitment as the prime contractor. The current level of SBE participation is 98.83%, exceeding their commitment by 38.83%.
Vehicle_Miles_Traveled _Outcome
VEHICLE MILES TRAVELED OUTCOME
VMT and VMT per capita in Los Angeles County are lower than national averages, the lowest in the SCAG region, and on the lower end of VMT per capita statewide, with these declining VMT trends due in part to Metro’s significant investment in rail and bus transit.* Metro’s Board-adopted VMT reduction targets align with California’s statewide climate goals, including achieving carbon neutrality by 2045. To ensure continued progress, all Board items are assessed for their potential impact on VMT.
As part of these ongoing efforts, this item is expected to contribute to further reductions in VMT. This item supports Metro’s systemwide strategy to reduce VMT through these maintenance activities that will improve bus and rail station safety and further encourage transit ridership. Metro’s Board-adopted VMT reduction targets were designed to build on the success of existing investments, and this item aligns with those objectives.
*Based on population estimates from the United States Census and VMT estimates from Caltrans’ Highway Performance Monitoring System (HPMS) data between 2001-2019.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
This Board action supports Strategic Goal 5; Provide responsive, accountable, and trustworthy governance within the Metro organization. Performing timely fence repair and maintenance services ensures compliance with regulatory standards and requirements while protecting critical equipment and providing a safe environment for Metro employees and patrons.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may elect not to approve this recommendation. This option is not recommended as it would result in a gap in service, severely impacting the security, safety, and operations of Metro’s system.
With the completion of a financial-based insourcing/outsourcing study based on a quantitative and qualitative assessment, staff have analyzed insourcing/outsourcing options for providing fence repair and maintenance services, amongst other services. Based on initial findings, fence repair and maintenance services for all Metro-owned ROWs, facilities, and parcel properties were not recommended for insourcing, as this would require Metro to hire dedicated staff to be trained, purchase additional equipment, vehicles, and make a significant investment in parts and materials for multiple fencing types to support the expanded responsibility.
Next_Steps
NEXT STEPS
Upon approval by the Board, staff will execute Modification No. 5 to Contract No. OP1788370008370 with Deco Fence Company to provide fence repair and maintenance services effective May 1, 2026.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Prepared_by
Prepared by:
Lena Babayan, Executive Officer, Operations Administration, (213) 922-6765
Ruben Cardenas, Senior Director, Facilities Contracted Maintenance Services, (213) 922-5932
Shahrzad Amiri, Deputy Chief Operations Officer, Shared Mobility, (213) 922-3061
Debra Avila, Deputy Chief Vendor/Contract Management Officer, (213) 418-3051
Reviewed_By
Reviewed by:
Conan Cheung, Chief Operations Officer, Transit Operations, (213) 418-3034
