Meeting_Body
CONSTRUCTION COMMITTEE
APRIL 20, 2023
Subject
SUBJECT: PROGRAM MANAGEMENT QUARTERLY CHANGE REPORT
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE status on Program Management Quarterly Change Report.
Issue
ISSUE
This board report is a receive and file that provides program management quarterly changes from capital projects greater than $500,000. Greater detail is provided in Attachment A - Quarterly Change Orders Log for Reporting Period of December 1, 2022 - February 28, 2023.
Background
BACKGROUND
In January 2017, the MTA Board approved a one-year pilot to delegate the CEO the authority to execute project agreements up to the Life-of-Project (LOP) budget for the Crenshaw/LAX, Regional Connector, and Purple Line Extension Section 1 & 2 projects. The purpose of the pilot was to save time and minimize disruption due to the typical contract change administration approval process.
The pilot program was effective, generated cost savings, and avoided costly construction delays. At the January 26, 2018, Board meeting, the Board approved the continuation and expansion of the delegation of authority within Life of Project (LOP) budget management on all Transit and Regional Rail Capital Projects. Staff was directed to provide quarterly reports to the Board on change orders and modifications above $500,000. CEO Board delegated authority of changes is very beneficial to expedite contract changes and avoid costly construction delays. Since the program’s inception, up to 2,285 concurrent workdays or concurrent 8.9 years, aggregated across the program, have been saved. (For more information, refer to Attachment B entitled OIG Construction Change Order Spot Checks CEO Delegated Authority Total Delays Avoided).
Discussion
DISCUSSION
The change activities for the reporting period between December 1, 2022, and February 28, 2023, are included in Attachment A.
Financial_Impact
FINANCIAL IMPACT
The changes in this report are included in the approved life-of-project budget for each project.
Equity_Platform
EQUITY PLATFORM
The cost and time savings from expanding delegation of authority within Life of Project budget management has allowed Metro to more efficiently implement mobility options, benefiting transit riders and other marginalized communities.
|
Crenshaw/LAX |
Equity - 8 of 8 stations (100%) are within or adjacent to Equity Focus Communities |
|
Regional Connector |
Equity - 3 of 3 stations (100%) are within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 1 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 2 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 3 |
Equity - 1 of 2 stations (50%) are within or adjacent to Equity Focus Communities |
|
Division 20 |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Airport Metro Connector |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Soundwall Package 11 |
Equity - 25% of the project is within or adjacent to Equity Focus Communities |
|
Rail to Rail |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
Note: This analysis was conducted with the 2022 EFC map.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports strategic plan goal # 5 to provide responsive, accountable, and trustworthy governance within the Metro organization by keeping the Board informed of the Projects’ change orders and modifications via submitting the Change Order log every quarter.
Next_Steps
NEXT STEPS
The next Change Order Log will cover the period of March 1, 2023, through May 31, 2023, and will be presented to the July 2023 Construction Committee.
Attachments
ATTACHMENTS
Attachment A - Quarterly Change Orders Log for Reporting Period of December 1, 2022 - February 28, 2023.
Attachment B - OIG Construction Change Order Spot Checks CEO Delegated Authority Delays Avoided (April 2023)
Prepared_by
• Crenshaw/LAX - Sameh Ghaly, Chief Program Management Officer (Interim), (213) 418-3369
• Regional Connector - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Westside Purple Line Ext 1 - James Cohen, Sr. EO Projects Eng. (Interim), (323) 900-2114
• Westside Purple Line Ext 2 - Michael McKenna, Sr. EO Projects Eng. (Interim),
(424) 551-4447
• Westside Purple Line Ext 3 - Kimberly Ong, Sr. EO Projects Eng. (Interim), (424) 551-4501
• Division 20 Portal - Albert Soliz, Deputy EO Project Mgmt., (213) 922-7917
• Airport Metro Connector - Tim Lindholm, Deputy Chief Program Management Officer, (213) 922-7297
• Soundwall Package 11 - Tim Lindholm, Deputy Chief Program Management Officer, (213) 922-7297
• Rail to Rail - Tim Lindholm, Deputy Chief Program Management Officer, (213) 922-7297
• Report - Julie Owen, Sr. EO Program Control, (213) 922-7313
Reviewed_By
Reviewed by:
Sameh Ghaly, Chief Program Management Officer (interim), (213) 418-3369
