Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
JUNE 21, 2018
Subject
SUBJECT: FIRE-LIFE SAFETY SYSTEMS TESTING AND
CERTIFICATION SERVICES
Action
ACTION: APPROVE CONTRACT MODIFICATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute Modification No. 3 to Contract No. OP5766200 with Link-Nilsen Corp., for Fire-Life Safety Systems Testing and Certification services in the amount of $1,360,000 increasing the not-to-exceed three-year base contract value from $1,623,895.90 to $2,983,895.90.
Issue
ISSUE
Under the existing contract, fire/life safety regulatory mandated testing, repair and certification services are performed on an ongoing basis throughout Metro bus and rail facilities in accordance with the Los Angeles Fire Department Regulation 4 (LAFD Reg. 4).
The Contract three-year base term will expire on September 15, 2019. However, since the scope of work has been expanded to include additional rail locations and services, there are insufficient funds remaining within the current contract and additional funding is required to complete all mandated fire/life safety Reg. 4 testing.
Discussion
DISCUSSION
The contractor, Link-Nilsen Corp., made a small business enterprise (SBE) commitment of 11%. The contractor’s actual performance exceeds the commitment with a total of 40.07% SBE participation.
This Contract requires the contractor to provide regulatory required testing, repair and certification services for fire/life safety five-year water-based systems throughout Metro bus and rail facilities, and the bus facilities annual water-based systems, elevators, emergency power and exit lighting systems, complex and basic fire alarm panels, supervising station fire alarm systems, automatic closing fire assemblies and emergency generators.
During the Contract three-year base period, starting January 2017 and thereafter, services were expanded to include the rail facilities 484 annual water-based systems, 136 elevators and 32 auto closing assemblies. These services were added to this contract due to the limited resources of Reg. 4 certified testers among Metro personnel and to ensure compliance with the LAFD Reg. 4 and fire/life safety testing requirements.
Determination Of Safety Impact
DETERMINATION OF SAFETY IMPACT
The approval of this Modification will ensure providing on-time fire/life safety testing and maintenance services in accordance with regulatory requirements and guidelines and to ensure delivering safe, quality, timely, and reliable services to our customers and the public.
Financial_Impact
FINANCIAL IMPACT
The FY19 funding of $1,165,714 for this action is allocated in cost center 3367 - Facilities Property Maintenance, account 50308, Service Contract Maintenance, under multiple operating projects.
Since this is a multi-year contract, the cost center manager and Sr. Executive Officer, Maintenance and Engineering will be accountable for budgeting the cost in future years.
Impact to Budget
Funding for this action will come from State and Local sources including sales tax and fares that are eligible for Bus and Rail Operations. These funding sources will maximize the allowable fund use given approved funding provisions and guidelines.
Alternatives_Considered
ALTERNATIVES CONSIDERED
Staff considered providing this service with in-house staff. This would require the hiring and training of additional certified personnel, purchase of additional equipment, vehicles, and supplies to support the expanded responsibility. Staff's assessment indicates this is not a cost-effective option for Metro.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Modification No. 3 to Contract No. OP5766200 with Link-Nilsen Corp., to continue providing fire/life safety systems testing and maintenance services.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Prepared_by
Prepared by: Brady Branstetter, DEO, Facilities Maintenance, (213) 922-6767
Lena Babayan, Sr. Director, Facilities Maintenance, (213) 922-6765
Reviewed_By
Reviewed by: James T. Gallagher, Chief Operations Officer, (213) 922-4424
Debra Avila, Chief, Vendor/Contract Management Officer, (213) 418-3051
