Meeting_Body
CONSTRUCTION COMMITTEE
JUNE 21, 2018
Subject
SUBJECT: WESTSIDE PURPLE LINE EXTENSION SECTION 3
PROJECT
Action
ACTION: APPROVE CONTRACT MODIFICATION AND INCREASE CONTRACT MODIFICATION AUTHORITY
Heading
RECOMMENDATION
Title
CONSIDER:
A. AUTHORIZING the CEO to execute Modification No. 2 to Contract C1153, Advanced Utility Relocations (Westwood/UCLA Station), with Steve Bubalo Construction Company for supply and installation of equipment for a traffic Video Detection System (VDS) required by Los Angeles Department of Transportation (LADOT), in the amount of $567,554, increasing the total contract value from $11,439,000 to $12,006,554; and
B. APPROVING an increase in Contract Modification Authority (CMA) to Contract C1153, Advanced Utility Relocations (Westwood/UCLA Station), increasing the current CMA from $1,143,900 to $2,287,800.
Issue
ISSUE
Contract C1153 is a firm fixed price contract to re-locate underground LADWP Power and Water utilities in advance of the Westside Purple Line Extension Section 3 Project (Project) Design/Build Contracts C1151 Tunnels and C1152 Stations, Trackwork, Systems and Testing.
A VDS is required by LADOT to be installed to facilitate traffic management while work on this Contract is performed on heavily traveled streets in the Westwood/UCLA area.
The approval of additional CMA will allow staff to continue to process contract modifications to Contract C1153 in a timely manner and avoid costly construction delays to the Design/Builders for the Project, which is dependent on the timely completion of the advanced utility relocation work.
Background
BACKGROUND
The Project consists of approximately 2.59 miles of twin-bored tunnels and two underground stations located at Westwood/UCLA and Westwood/VA Hospital.
Contract C1153 provides for advanced utility relocations where existing water and power utilities are in conflict with the construction of the future Westwood/UCLA Station. The future station is to be constructed utilizing the cut and cover construction method, with the station structural box decked over for maintaining traffic during construction. The VDS must be operational prior the installation of piles and traffic decking during station construction because it will replace the loop detectors embedded in the existing pavement for controlling traffic signals.
During the preparation of Contract C1153 bid documents, it was anticipated that LADOT would require a VDS to be supplied and installed by the C1151 Tunnel Contractor ahead of the Westwood/UCLA Station end-wall piling work, rather than ahead of the advanced utility relocation work currently being performed under Contract C1153. LADOT requested this change to the requirement after Contract C1153 had been awarded because of the number of loop detectors that would be impacted by trenching for the utility work. The VDS will be used, not only during the duration of Contract C1153, but also for the next eight years during construction of the Project. Therefore, this action is to move the installation earlier, enabling the benefits of the system to be in place at an earlier time.
Contract C1153 was awarded to Steve Bubalo Construction Company on October 25, 2017 at a value of $11,439,000. The standard CMA of 10% was applied to the award value. Staff is requesting an increase to the CMA of an additional 10% of the contract award value, in the amount of $1,143,900 to cover potential contract modifications likely to occur resulting from differing underground site conditions related to work on existing underground utilities and possible changes requested by utility companies. CMA will be utilized until such time that a Life-of-Project (LOP) Budget is established by the Board, at which point the CEO will have authority to negotiate and execute contract modifications up to the LOP Budget, in accordance with authority delegated by the Board in January 2018 for all transit and regional rail capital projects program-wide.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
This Board action will not have an impact on established safety standards for Metro’s construction projects.
Financial_Impact
FINANCIAL IMPACT
Funds required in fiscal year 2018 and fiscal year 2019 for the Board actions are included in Project 865523 Westside Purple Line Extension Section 3 Project, in Cost Center 8510 (Construction Project Management), and Account Number 53101 (Acquisition Building and Structure).
Since this is a multi-year Project, the Chief Program Management Officer and the Project Manager will be responsible for budgeting costs in future years.
Impact to Budget
The sources of funds for the recommended actions are Measure R 35% and Measure M 35%. The approved FY18 and FY19 budget is designated for the Westside Purple Line Extension Project and does not have an impact to operations funding sources. These funds were assumed in the Long Range Transportation Plan for the Westside Purple Line Extension Section 3 Project. The Project is not eligible for Propositions A and C funding due to the proposed tunneling element of the Project. No other funds were considered.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may decline to approve the recommended actions. This is not recommended as it may prevent and delay the completion of the advanced utility relocations required for the timely execution of the Project.
Next_Steps
NEXT STEPS
After the recommended Board actions are approved, Contract Modification No. 2 will be executed with the Steve Bubalo Construction Company.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification Authority (CMA) Summary
Attachment C - DEOD Summary
Prepared_by
Prepared by:
Michael McKenna, Executive Officer, Project Management (213) 312-3132
Rick Wilson, Executive Officer, Program Control (213) 312-3108
Matthew Crow, Deputy Executive Officer, Project Management (213) 312-3144
John Tor, Principal Contract Administrator, Vendor/Contract Management
(213) 922-1032
Reviewed_By
Reviewed by:
Debra Avila, Chief Vendor/Contract Management Officer (213) 418-3051
Richard Clarke, Chief Program Management Officer (213) 922-7557
