Meeting_Body
CONSTRUCTION COMMITTEE
JULY 17, 2024
Subject
SUBJECT: PROGRAM MANAGEMENT QUARTERLY CHANGE REPORT
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE status report on Program Management quarterly changes.
Issue
ISSUE
This board report provides a summary of quarterly contract changes for capital projects greater than $500,000 that are managed by Program Management. This report covers change activities for the reporting period between March 1, 2024 - May 31, 2024.
Background
BACKGROUND
In January 2017, the Board approved a one-year pilot program to delegate to the CEO the authority to execute project agreements up to the Life-of-Project (LOP) budget for the Crenshaw/LAX, Regional Connector, and Purple Line Extension Section 1 & 2 projects. The purpose of the pilot program was to save time and minimize disruption due to the typical contract change administration approval process.
The pilot program was effective, generated cost savings, and avoided costly construction delays. At the January 26, 2018 Board meeting, the Board approved the continuation and expansion of the delegation of authority within the LOP budget on all Transit and Regional Rail Capital Projects. Staff was directed to provide quarterly reports to the Board on change orders and modifications that are above $500,000 (Attachment A). CEO Board delegated authority of changes is very beneficial to expedite contract changes and avoid costly construction delays. The Office of Inspector General (OIG) performs spot checks of change orders and modifications quarterly and quantifies time saving on each reviewed change based upon delegated authority. (Attachment B). Since inception of the program based on OIG spot checks up to 2,765 concurrent workdays or concurrent 10.7 years, aggregated across the program, have been saved.
Discussion
DISCUSSION
The change activities for the reporting period between March 1, 2024 - May 31, 2024 are included in Attachment A.
Equity_Platform
EQUITY PLATFORM
|
Westside Purple Line Ext 1 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 2 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 3 |
Equity - 1 of 2 stations (50%) are within or adjacent to Equity Focus Communities |
|
Division 20 |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Airport Metro Connector |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Rail to Rail |
Equity - 90% of the project is within or adjacent to Equity Focus Communities |
|
I-105 Express Lanes |
Equity - 92% of the project is within or adjacent to Equity Focus Communities |
|
I-605 South Street Interchange Improvements |
Equity - This project is not located within or adjacent to Equity Focus Communities |
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The report supports strategic plan goal # 5 to provide responsive, accountable, and trustworthy governance within the Metro organization by keeping the Board informed of the Projects’ change orders and modifications via submitting the Change Order log on a quarterly basis.
Next_Steps
NEXT STEPS
The next Program Management Quarterly Change Report will cover the period of June 1, 2024 through August 31, 2024 and will be presented to the October 2024 Construction Committee.
Attachments
ATTACHMENTS
Attachment A - Quarterly Change Orders Log for Reporting Period of March 1, 2024 - May 31, 2024
Attachment B - OIG Construction Change Order Spot Checks CEO Delegated Authority Delays Avoided (Through May 2024)
Prepared_by
Prepared by:
• Westside Purple Line Ext 1 - James Cohen, Senior Executive Officer, Projects Engineering, (323) 900-2114
• Westside Purple Line Ext 2 - Michael McKenna, Senior Executive Officer, Projects Engineering, (424) 551-4447
• Westside Purple Line Ext 3 - Kimberly Ong, Senior Executive Officer, Projects Engineering, (424) 551-4501
• Division 20 Portal - Albert Soliz, Deputy Executive Officer, Project Management, (213) 922-4002
• Airport Metro Connector - Rafie Zamani, Executive Officer, Projects Engineering, (213) 418-3140
• Rail to Rail - Rafie Zamani, Executive Officer, Projects Engineering,, (213) 418-3140
• I-105 Express Lanes - James Wei, Deputy Executive Officer, Program Management, (213) 922-7258
• I-605 South Street Interchange Improvements - Brad Owen, Senior Executive Officer, Program Management, (213) 418-3143
• Report - Julie Owen, Senior Executive Officer, Program Control, (213) 922-7313
Reviewed_By
Reviewed by:
Tim Lindholm, Chief Program Management Officer (Interim), (213) 922-7297
