Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
AUGUST 18, 2016
Subject/Action
SUBJECT: FIRE-LIFE SAFETY SYSTEMS TESTING AND CERTIFICATION SERVICES
ACTION: APPROVE CONTRACT AWARD
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP5766200 for Fire-Life Safety Systems Testing and Certification to Link-Nilsen Corp, in the not-to-exceed amount of $1,388,558 for the three-year base period, $478,347 for the first option year, and $486,474 for the second option year, for a combined total of $2,353,379, effective September 1, 2016.
Issue
ISSUE
The existing Fire-Life Safety contract expires October 31, 2016. To continue providing on-time fire-life safety testing and certification services and ensure compliance with LAFD Reg. 4 requirements, a new contract award is required effective September 1, 2016.
Under this new contract, the mandated Fire-Life Safety Systems testing and certification services will continue to be performed throughout Metro bus and rail facilities in accordance with the Los Angeles Fire Department Regulation 4 (LAFD Reg. 4) testing requirements.
Discussion
DISCUSSION
Under the existing contract, the scope of work was significantly expanded to include additional locations testing and certification services. In October 2013, Metro bus divisions’ elevator and emergency generator Reg. 4 testing services were added to this contract. Furthermore, in April 2014, ninety-nine (99) rail facilities Reg. 4 equipment testing, repair and certification services were added to this contract. This included all the rail lines water-based fire protection system along with the elevator and emergency power systems. These services were added to this contract due to the limited resources of Reg. 4 certified testers among Metro personnel and to ensure compliance with the LAFD Reg. 4 fire/life safety testing requirements.
The existing contract expires October 31, 2016. However, since the scope of work has been expanded to include additional locations and services, there are insufficient funds remaining within the current contract and a new contract award is required effective September 1, 2016, to continue performing the mandated Reg. 4 testing, repair and certification services.
Under the new contract, the contractor is required to provide system-wide annual and five-year testing, calibration, repair, retesting where applicable and certification of water based fire suppressions systems. Simple and complex fire alarm panels and related fire/life safety equipment testing, repair and certification services are performed on an as-needed basis due to the limited resources of Reg. 4 certified testers among Metro personnel. These services are needed to ensure compliance with the LAFD Reg. 4 fire/life safety testing requirements.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The approval of this item will ensure providing the mandated Reg. 4 fire/life safety testing, repair and certification services in a timely manner and in accordance with the LAFD regulatory requirements and guidelines, and to deliver safe, quality, timely, and reliable services to our customers and the public.
Financial_Impact
FINANCIAL IMPACT
Funding of $462,852 is included in the FY17 budget within various bus and rail cost centers, line item 50308 - Contract Maintenance Services, under various projects.
Since this is a multi-year contract, the cost center manager, project managers, and Sr. Executive Officer, Maintenance & Engineering will ensure that the balance of funds is budgeted in future years.
Impact to Budget
The current year funding for this action will come from the Enterprise operating fund. The source of funds for this procurement will come from State and local funding sources that are eligible for Bus and Rail Operating or Capital Projects. These funding sources will maximize the use of funds for Metro’s on-going maintenance costs.
Alternatives_Considered
ALTERNATIVES CONSIDERED
Staff considered providing this service through Metro in-house staff. This would require the hiring and training of additional certified personnel, purchase of additional equipment, vehicles, and supplies to support the expanded responsibility. Currently, an insufficient number of Metro personnel are certified. As we work through obtaining additional trained and certified personnel to assist with the required testing services, Metro will use contracted services to perform all mandated regulatory testing services to ensure timely compliance with fire/life safety requirements and guidelines.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Contract No. OP5766200 with Link-Nilsen Corp., to provide Reg. 4 fire-life safety testing, repair and certification services effective September 1, 2016.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - DEOD Summary
Prepared_by
Prepared by: Brady Branstetter, DEO, Facilities Maintenance, (213) 922-6767
Lena Babayan, Senior Director, Facilities Maintenance, (213) 922-6765
Chris Reyes, Principal Transportation Planner, (213) 922-4808
Reviewed_By
Reviewed by: James T. Gallagher, Chief Operations Officer, (213) 922-4424
Ivan Page, Chief, Vendor/Contract Management (Interim), (213) 922-6383
