Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
NOVEMBER 19, 2020
Subject
SUBJECT: ROSECRANS/MARQUARDT GRADE SEPARATION
Action
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
AUTHORIZE:
A. The Chief Executive Officer to execute a cost-plus fixed fee Contract No. PS66383MC077 with PreScience Corporation to provide construction support services for the Rosecrans/Marquadt Grade Separation Project, at the negotiated contract amount not-to-exceed $4,397,321.49 for 4 years plus a 1-year option at $838,462, staff will return to the Board to approve the exercise the option should it be necessary; and
B. Contract Modification Authority in the amount of $439,732 or 10% of the total contract not-to-exceed amount and authorize the CEO to execute individual Contract Modifications within the Board approved Contract Modification Authority.
Issue
ISSUE
A Construction Support Services (CSS) Consultant is required to assist staff in the management oversight from final design, including advance construction activities such as early demolition and environmental work, utility relocation and construction of Rosecrans/Marquardt Grade Separation Project. The CSS Consultant work in the amount of up to $4,837,053.49 including contract modification is fully paid for by local, state and federal grants.
Discussion
DISCUSSION
The CSS consultant, PreScience Corporation, specializes in grade separation projects along the BNSF corridor will provide construction support to assist and augment staff. The CSS consultant work is needed for the advance utility work and early demolition and environmental work in preparation for construction work of the Rosecrans Marquardt Grade Separation Project. PreScience Corporation was selected based on qualification and price criteria used to evaluate a total of nine (9) proposers. They have the experience and competence in construction support services on some of the most challenging and complex grade separation projects in Los Angeles County.
Background
The Rosecrans/Marquardt Grade Separation Project (Project) is an important regional rail project located in the City of Santa Fe Springs along BNSF rail corridor. The grade crossing at Rosecrans Avenue and Marquardt Avenue experiences a high volume of vehicular traffic (over 40,000 cars) along with approximately 110 passenger and freight trains per weekday which is equivalent to one train approximately every 10 minutes. In addition, this grade crossing traverses this intersection diagonally, which results in poor sight distance between roadway and railroad vehicles. The combination of these factors has caused the intersection to experience a higher proportion of traffic incidents than average, whereby California Public Utilities Commission (CPUC) ranked it the number one hazardous grade crossing in the state in 2016. The construction of a new separated bridge overpass at the Rosecrans Avenue and Marquardt Avenue will separate the vehicular and pedestrians from the rail corridor and thus eliminating the possibility of train to vehicle collisions.
Project Update
Staff is finalizing the real estate acquisition which is anticipated to be completed by February 2021. Staff is working on the 100% design plans and will issue a construction bid by Spring 2021 with construction to begin by Fall 2021.
Funding
The Rosecrans/Marquardt Grade Separation Project is fully funded with $156,437,550 in Measure R 20% Highway and local, state and federal grants as listed in Table 1.
|
TABLE 1-TYPE OF FUNDS |
AMOUNT (in million) |
|
High Speed Rail Prop 1A |
$76.665 |
|
CPUC Section 190 |
$15 |
|
BNSF Railway |
$7.272 |
|
Measure R 20% Highway |
$26.5 |
|
Federal TIGER |
$15 |
|
STIP |
$7 |
|
TCEP |
$9 |
|
TOTAL |
$156.437550 |
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The approval of Board action on this item will not have an impact on established safety standards. With the construction of the Rosecrans Marquardt Grade Separation Project, the existing grade crossing will be closed, eliminating the possibility of train to vehicle collisions at this intersection and will improve traffic conditions. All aspects of the project will be designed to be in accordance with BNSF's, and City of Santa Fe Spring’s current design standards and will be in accordance with the General Orders of the California Public Utilities Commission.
Financial_Impact
FINANCIAL IMPACT
The work is funded in the FY 21 Budget which was approved by the Board in September 2020 under Project# 460066 (Rosecrans/Marquardt Grade Separation), in Cost Center# 2415 (Regional Rail). Since this is a multi-year contract, the Senior Executive Officer of Regional Rail and Chief Program Management officer will be accountable and responsible for budgeting the cost of future fiscal year requirements (refer to Table 2 below).
Table 2 Preliminary Cashflow
|
Fiscal Year |
Projected Amount to be Spent |
Budget % |
|
|
|
|
|
FY-2021 |
$439,732 |
10 |
|
FY-2022 |
$1,319,197 |
30 |
|
FY-2023 |
$1,319,197 |
30 |
|
FY-2024 |
$1,319,197 |
30 |
|
FY-2025 Option Year |
$838,462 |
|
|
Total |
$5,235,783*** |
100% |
***Note: The $5,235,783 Includes the One-Year Option
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
Approval of Board action on this item is consistent with Metro Vision 2028 Goal #1: Provide high quality mobility options that enable people to spend less time traveling.
This contract action will help expand the transportation system with targeted infrastructure and service investments. The construction and operation of the Rosecrans/ Marquardt Grade Separation Project will provide an additional mobility option.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board could direct Metro staff to perform construction support tasks with current in-house resources. However, this alternative would require Metro to divert resources from on-going projects and/or hire multiple full - time personnel that are not immediately available or funded.
Next_Steps
NEXT STEPS
After Board approval of the recommended action, staff will complete the process to award and execute Contract No. PS66383MC077. Staff will return to the Board for the award of the construction contract by Fall 2021.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - DEOD Summary
Prepared_by
Prepared by:
Dan Mahgerefteh, Director, Regional Rail (213) 418-3219
Jeanet Owens, Senior Executive Officer, Regional Rail (213) 418-3189
Reviewed_By
Reviewed by:
Richard Clarke, Chief Program Management Officer (213) 922-7557
Debra Avila, Chief Vendor/Contract Management Officer, (213) 418-3051
Nalina Ahuja, Chief Financial Officer, (213) 922-3088
