Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
APRIL 18, 2024
Subject
SUBJECT: FY2025 COMMITTEE AND BOARD MEETING CALENDAR
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE the FY2025 Committee and Board Meeting Calendar (Attachment A).
Issue
ISSUE
Staff has prepared the Committee and Board meeting schedule for FY2025 to maintain a regular meeting schedule and improve the ability of the agency, external stakeholders, and the public to plan for upcoming actions needed by the Board of Directors.
Background
BACKGROUND
Per the Los Angeles County Metropolitan Transportation Authority Administrative Code Section 2-01-020, regular Board Meetings are scheduled for the fourth Thursday of the month, and Committees are scheduled for the week prior. Metro’s Board Rules and Procedures dictate that August is an annual recess month. For FY2025, exceptions to this schedule occur in October 2024, November 2024, December 2024, and June 2025.
In accordance with the Brown Act, Special Board Meetings can be scheduled, and the agenda for any Special Meeting can be posted 24 hours before the meeting date. Additionally, items not on a posted agenda that either constitute an emergency or a matter that came to the attention of the agency after posting of the agenda and need immediate action may be considered at a regular meeting under conditions outlined in the Act. Also, an emergency meeting may be held, in conformance with requirements under the Act, in the event of a crippling activity, work stoppage, or other activity which severely impairs public health, safety, or both.
Discussion
DISCUSSION
The FY2025 Committee and Board Meeting Calendar (Attachment A) improves the ability of the agency, external stakeholders, and the public to plan for upcoming actions needed by the Board of Directors. The meeting dates on the Calendar were selected with consideration of government and religious holidays throughout FY2025 and were scheduled to prevent possible conflicts when necessary.
Working with Board leadership, the following determinations have been made for FY2025, with changes bolded below:
• Ad Hoc 2028 Olympic and Paralympic Games Committee - 10/23/24, 1/15/25, 4/16/25 or as needed at 10:00 a.m., time change
• Planning and Programming Committee - 3rd Wednesday at 11:00 a.m., time change
• Construction Committee - 3rd Wednesday at 1:00 p.m., day and time change
o Please note that Wednesday Committees may fall on the 2nd or 3rd Wednesday, depending on what day of the week the month begins. They are scheduled for the week before the Regular Board Meeting unless otherwise noted on the meeting schedule (Attachment A).
• Finance, Budget, and Audit Committee - 3rd Thursday at 10:00 a.m., day and time change
• Executive Management Committee - 3rd Thursday at 11:00 a.m., no change
• Operations, Safety, and Customer Experience Committee - 3rd Thursday at 1:00 p.m., time change
• Regular Board Meeting - 4th Thursday at 10:00 a.m., no change
Considerations
Per the Board Rules and Procedures, August will be a recess month, and no Committees or Board Meetings will be held.
Due to the Sukkot Holiday, October’s cycle will be shifted with Committees scheduled for October 23 and 24 and the Regular Board Meeting scheduled for October 31, 2024. November’s Committees will occur during their regular pattern, on November 19 and 20, with the Regular Board Meeting occurring on December 4 to accommodate the Thanksgiving Holiday. Additionally, June’s Committees will be adjusted to accommodate the Juneteenth Holiday.
Equity_Platform
EQUITY PLATFORM
The calendar improves agency transparency with the public by setting the Board Meeting schedule for the fiscal year in advance. It will be used to plan contract approvals, hold public hearings, and schedule other major items for Board consideration. Providing this calendar to the public improves the public’s ability to engage with the Board on these crucial items.
Once approved, the calendar will be posted on boardagendas.metro.net and shared with our external stakeholders and internal Metro staff.
Boardagendas.metro.net utilizes Google Translate, enabling the site to be translated into 110 different languages. It has been tested to ensure screen readers and other accessibility tools are compatible in compliance with international legislation and standards for accessibility.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The report supports strategic plan goal #5 to provide responsive, accountable, and trustworthy governance within the Metro organization. By formally adopting a Committee and Board meeting calendar for FY2025, internal and external stakeholders can mitigate any conflicts in their schedules far in advance.
Next_Steps
NEXT STEPS
Upon receiving and filing, the calendar will be posted on boardagendas.metro.net and shared with our external stakeholders and internal Metro staff.
Attachments
ATTACHMENTS
Attachment A - FY2025 Board Meeting Calendar
Prepared_by
Prepared by: Collette Langston, Board Clerk, (213) 922-2837
Reviewed_By
Reviewed by: Collette Langston, Board Clerk, (213) 922-2837
