Meeting_Body
CONSTRUCTION COMMITTEE
OCTOBER 23, 2024
Subject
SUBJECT: PROGRAM MANAGEMENT QUARTERLY CHANGE REPORT
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE status report on the Program Management Quarterly Change Report.
Issue
ISSUE
A summary of the use of Board delegated authority to the CEO for contract changes for transit and regional rail construction projects greater than $500,000 is provided quarterly.
Background
BACKGROUND
In January 2017, the Board approved a one-year pilot to delegate the CEO the authority to execute project agreements up to the Life-of-Project (LOP) budget for the Crenshaw/LAX, Regional Connector, and Purple Line Extension Section 1 & 2 projects. The purpose of the pilot was to save time and minimize disruption due to the typical contract change administration approval process.
The pilot program was effective, generated cost savings, and avoided costly construction delays. At its January 2018 meeting, the Board approved the continuation and expansion of the delegation of authority within the LOP budget on all Transit and Regional Rail Capital Projects. Staff was directed to provide quarterly reports to the Board on change orders and modifications that are above $500,000 (Attachment A). Board delegated authority to the CEO of changes is very beneficial to expedite contract changes and avoid costly construction delays. Since inception of the program up to 2,765 concurrent workdays or concurrent 10.7 years, aggregated across the program, have been saved (Attachment B).
Discussion
DISCUSSION
The change activities for the reporting period between June 1, 2024 - August 31, 2024 are included in Attachment A.
Equity_Platform
EQUITY PLATFORM
The following table summarizes Equity Focus Communities (EFC) percentage data for the projects covered in this report. Going forward, Program Management will complete an equity section baseline, which is expected to be included starting with the January 2025 Quarterly Change Report.
|
Regional Connector |
Equity - 3 of 3 stations (100%) are within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 1 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 2 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 3 |
Equity - 1 of 2 stations (50%) are within or adjacent to Equity Focus Communities |
|
Division 20 |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Airport Metro Connector |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Soundwall Package 11 |
Equity - 25% of the project is within or adjacent to Equity Focus Communities |
|
Rail to Rail |
Equity - 90% of the project is within or adjacent to Equity Focus Communities |
|
I-5 North County Enhancements |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
I-105 Express Lanes |
Equity - 92% of the project is within or adjacent to Equity Focus Communities |
|
East San Fernando Valley Transit Corridor |
Equity - 70% of the project is within or adjacent to Equity Focus Communities |
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports strategic plan goal # 5 to provide responsive, accountable, and trustworthy governance within the Metro organization by keeping the Board informed of the Projects’ change orders and modifications via submitting the Change Order log on a quarterly basis.
Next_Steps
NEXT STEPS
The next Program Management Quarterly Change Report will cover the period of September 1, 2024, through November 30, 2024, and will be presented to the January 2025 Construction Committee.
Attachments
ATTACHMENTS
Attachment A - Quarterly Change Orders Log for Reporting Period of June 1, 2024 - August 31, 2024.
Attachment B - OIG Construction Change Order Spot Checks CEO Delegated Authority Delays Avoided (Through August 2024)
Prepared_by
Prepared by:
• Regional Connector - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Westside Purple Line Ext 1 - James Cohen, Senior Executive Officer, Projects Engineering, (323) 900-2114
• Westside Purple Line Ext 2 - Zephaniah Varley, Executive Officer, Projects Engineering, (424) 551-4449
• Westside Purple Line Ext 3 - Kimberly Ong, Senior Executive Officer, Projects Engineering, (424) 551-4501
• Division 20 Portal - Albert Soliz, Deputy Executive Officer, Project Management, (213) 922-4002
• Airport Metro Connector - Rafie Zamani, Executive Officer, Projects Engineering, (213) 418-3140
• Soundwall Package 10 - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Soundwall Package 11 - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Rail to Rail - Tim Lindholm, Chief Program Management Officer (Interim), (213) 922-7297
• I-5 North Country Enhancements - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• I-105 Express Lanes - James Wei, Deputy Executive Officer, Program Management, (213) 922-7258
• East San Fernando Valley Transit Corridor - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Link Union Station - Michael McKenna, Deputy Chief Program Management Officer (Interim), (424) 551-4447
• Report - Julie Owen, Senior Executive Officer, Program Control, (213) 922-7313
Reviewed_By
Reviewed by:
Tim Lindholm, Chief Program Management Officer, (213) 922-7297
