Meeting_Body
AD HOC 2028 OLYMPIC & PARALYMPIC GAMES COMMITTEE
MAY 14, 2025
Subject
SUBJECT: 2028 GAMES SUPPORT SERVICES
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
WITHDRAWN: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate, task order based Contract No. PS127282000 with Mott MacDonald Group, Inc. to provide Games Support Services to support Metro’s planning for the 2028 Games for a period of four years in an amount not to exceed (NTE) $42,043,610, subject to resolution of any properly submitted protest(s), if any.
Issue
ISSUE
Staff require program management and a variety of other professional services on an as-needed basis to support the planning, coordination, and implementation of transportation efforts for the 2028 Olympic and Paralympic Games (2028 Games). The Games Support Services (GSS) contract will provide strategic and technical expertise across multiple priority workstreams outlined in Metro’s 2028 Mobility Concept Plan (MCP). These workstreams are essential to delivering an integrated, efficient, and accessible transportation network for spectators, workers, and residents during the Games. The GSS contract allows Metro to shift from high-level planning to implementation and operational readiness-ensuring projects remain on schedule and responsive to evolving needs, fulfilling its role as the regional mobility lead, and creating a lasting legacy of improved transportation infrastructure and services well beyond the 2028 Games. Task orders will be issued as the need for support services arise and as funding is made available for this contract.
Background
BACKGROUND
In December 2020, the Metro Board directed staff to develop a regional investment strategy-the Mobility Concept Plan-to deliver lasting transportation improvements with federal support. Since 2021, Metro has served as the mobility lead for the 2028 Games, collaborating with the LA28 Organizing Committee, Caltrans, Metrolink, Los Angeles Department of Transportation (LADOT), Southern California Association of Governments (SCAG), and the Mayor’s Office-collectively known as the Games Mobility Executives (GME).
As the 2028 Games approach, Metro must now shift infrastructure projects from planning to implementation while continuing to advance planning for operational workstreams such as Transportation Demand Management (TDM). Metro is seeking a consultant to help advance and support delivery of GME-priority projects, many of which align with existing and future initiatives across seven core workstreams. These projects may be issued as task orders and include both currently funded and future efforts necessary for Games readiness.
Discussion
DISCUSSION
Approval of this contract award will support the 2028 MCP goals and demonstrate Metro’s leadership as a GME partner and primary transit provider for the 2028 Games.
Priority Workstreams Include:
• Games Enhanced Transit Service (GETS): Expansion and optimization of transit services to meet increased demand during the Games.
• Games Route Network (GRN): Designation and management of a prioritized network of roadways for Games-time operations.
• Countywide Mobility Hubs: Development of multimodal hubs to enhance trip connections and traveler experience.
• Countywide Bus Only Lanes: Implementation of bus priority corridors to support high-capacity service.
• First/Last Mile Improvements: Infrastructure and accessibility enhancements that ensure seamless access to transit.
• Key Station Improvements: Upgrades to strategically located stations critical for Games operations.
• Light Rail Speed & Operational Enhancements: Operational strategies to increase efficiency, frequency, and reliability of service.
Additional Workstreams that may require GSS support include (but are not limited to):
• Travel & Freight Demand Management: Tools and strategies to optimize travel behavior and logistics during the Games.
• Open Streets and Cultural Programming: Community-centered initiatives that activate streets for people through arts, culture, and recreation.
• Universal Basic Mobility: Expanding flexible, accessible transportation options to underserved communities through an integrated and inclusive mobility ecosystem during and after the Games.
• Ticketing and Customer Experience (CX) Payments: Integration of fare systems with Games ticketing platforms for a streamlined experience.
• Universal Inclusive Design: Ensuring accessibility and inclusivity are embedded across all mobility solutions through people centered and targeted approach.
• Integrated Transportation Management: Coordinated monitoring and control of multi-agency, multimodal systems during Games operations.
• Zero-Emission Bus (ZEB) Program Phase 1: Deployment of sustainable fleet solutions in alignment with Metro’s climate goals.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
Approving this item will not jeopardize the safety of Metro’s customers or employees. On the contrary, granting this approval will enhance safety, as many of the projects and programs this contract will help Metro advance will enhance Metro bus and rail service and infrastructure. Examples of such projects that would contribute to safety include bus priority lanes/corridors and key station enhancements.
Financial_Impact
FINANCIAL IMPACT
A total of $4.95M has been included in the FY26 Proposed Metro Budget for these services in Project#402028 “2028 Games Planning & Development”. Of the $4.95M total, $2.95M will reside in Cost Center#2031, Project#402028, Task#01.01 and the remaining $2M will reside in Cost Center#3151, Project#402028, Task#03.02. Since this is a multi-year contract, the Cost Center Managers and Chief Officers will be responsible for budgeting in future years for the balance of the remaining Contract budget.
Impact to Budget
The funding source for this action is Federal Reconnecting Communities Grant, Local Proposition A, C and State TDA Admin, which is not eligible for bus and rail operations and capital projects.
Equity_Platform
EQUITY PLATFORM
Equity is a foundational principle guiding Metro’s planning and preparation for the 2028 Games.
The selected contractor brings proven expertise in advancing equity-centered outcomes, inclusive planning, and culturally responsive community engagement. The GSS contract is structured to allow phased implementation through task orders, offering flexibility to adapt to evolving Games-related priorities.
The solicitation included an overall thirty-one percent (31%) Disadvantaged Business Enterprise (DBE) goal for all task orders funded with federal dollars and a twenty-eight percent (28%) Small Business Enterprise (SBE) goal and a three percent (3%) Disabled Veteran Business Enterprise (DVBE) goal on all task orders funded with state and/or local, dollars. The selected contractor met the goals by making an overall 31% DBE, 28% SBE and 3% DVBE commitments.
Vehicle_Miles_Traveled _Outcome
VEHICLE MILES TRAVELED OUTCOME
VMT and VMT per capita in Los Angeles County are lower than national averages, the lowest in the SCAG region, and on the lower end of VMT per capita statewide, with these declining VMT trends due in part to Metro’s significant investment in rail and bus transit.* Metro’s Board-adopted VMT reduction targets align with California’s statewide climate goals, including achieving carbon neutrality by 2045. To ensure continued progress, all Board items are assessed for their potential impact on VMT.
As part of these ongoing efforts, this item is expected to contribute to further reductions in VMT. This item supports Metro’s systemwide strategy to reduce VMT through planning, operational, and investment activities that will improve and encourage taking transit, sharing a ride, or using active transportation, including first/last mile improvements, bus priority corridors, mobility hubs, and mobility wallet programs. Metro’s Board-adopted VMT reduction targets were designed to build on the success of existing investments, and this item aligns with those objectives.
*Based on population estimates from the United States Census and VMT estimates from Caltrans’ Highway Performance Monitoring System (HPMS) data between 2001-2019.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports the following Strategic Plan Goal: Strategic Goal 1: Provide high-quality mobility options that enable people to spend less time traveling. Strategic Goal 2: Deliver outstanding trip experiences for all users of the transportation system. Strategic Goal 4: Transform LA County through regional collaboration and national leadership” by helping Metro advance permanent transit and transit-supportive projects and programs that can help serve the 2028 Games.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board has the option to forgo entering into a contract for program management services and rely solely on staff to advance all 2028 Games priority workstreams. However, the current staffing levels lack both the capacity and expertise needed to deliver the projects/programs and services required for the 2028 Games.
Next_Steps
NEXT STEPS
Upon approval, staff will execute Contract No. PS127282000 with Mott MacDonald Group, Inc. for Games Support services.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - DEOD Summary
Prepared_by
Prepared by: Ernesto Chaves, Executive Officer, Office of Strategic Innovation, (213) 547- 4362
Marcel Porras, Deputy Chief, Office of Strategic Innovation, (213) 922-2606
Carolina Coppolo, Deputy Chief Vendor/Contract Management Officer, (213) 922 -4471
Reviewed_By
Reviewed by: Seleta Reynolds, Chief Innovation Officer, (213) 922-4656
