Meeting_Body
CONSTRUCTION COMMITTEE
JULY 20, 2023
Subject
SUBJECT: PROGRAM MANAGEMENT QUARTERLY CHANGE REPORT
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE Status Report on Program Management Quarterly Change Report (Attachment A).
Issue
ISSUE
This board report is a receive and file that summarizes quarterly changes valued at greater than $500,000 for projects managed by Program Management. Additional detail is provided in Attachment A - Quarterly Change Orders Log for Reporting Period of March 1, 2023 - May 31, 2023.
Background
BACKGROUND
In January 2017, the Metro Board approved a one-year pilot to delegate the CEO the authority to execute project agreements up to the Life-of-Project (LOP) budget for the Crenshaw/LAX, Regional Connector, and Purple Line Extension Section 1 & 2 projects. The purpose of the pilot was to save time and minimize disruption due to the typical contract change administration approval process.
The pilot program was effective, generated cost savings, and avoided costly construction delays. At the January 26, 2018 Board meeting, the Board approved the continuation and expansion of the delegation of authority within Life of Project budget management on all Transit and Regional Rail Capital Projects. Staff was directed to provide quarterly reports to the Board on change orders and modifications that are above $500,000. This CEO delegated authority of changes is very beneficial to expedite contract changes and avoid costly construction delays. Since the inception of the program up to 2,344 concurrent workdays or concurrent 9.1 years, aggregated across the program, have been saved. (For more information refer to Attachment B entitled OIG Construction Change Order Spot Checks CEO Delegated Authority Total Delays Avoided).
Discussion
DISCUSSION
The change activities for the reporting period between March 1, 2023, and May 31, 2023, are included in Attachment A.
Financial_Impact
FINANCIAL IMPACT
The changes included in this report are within the approved LOP budget for each project.
Equity_Platform
EQUITY PLATFORM
The cost and time savings from the expansion of delegation of authority within Life of Project budget management has allowed Metro to more efficiently implement mobility options, benefiting transit riders and other marginalized communities.
|
Crenshaw/LAX |
Equity - 8 of 8 stations (100%) are within or adjacent to Equity Focus Communities |
|
Regional Connector |
Equity - 3 of 3 stations (100%) are within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 1 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 2 |
Equity - This project is not located within or adjacent to Equity Focus Communities |
|
Westside Purple Line Ext 3 |
Equity - 1 of 2 stations (50%) are within or adjacent to Equity Focus Communities |
|
Division 20 |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Airport Metro Connector |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
|
Rail to Rail |
Equity - 100% of the project is within or adjacent to Equity Focus Communities |
Note: This analysis was conducted with the 2022 EFC map.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports strategic plan goal # 5 to provide responsive, accountable, and trustworthy governance within the Metro organization by keeping the Board informed of the Projects’ change orders and modifications via submitting the Change Order log on a quarterly basis.
Next_Steps
NEXT STEPS
The next Change Order Log will cover the period of June 1, 2023 through August 31, 2023 and will be presented to the October 2023 Construction Committee.
Attachments
ATTACHMENTS
Attachment A - Quarterly Change Orders Log for Reporting Period of March 1, 2023 - May 31, 2023
Attachment B - OIG Construction Change Order Spot Checks CEO Delegated Authority Delays Avoided
Prepared_by
Prepared by:
• Crenshaw/LAX - Sameh Ghaly, Chief Program Management Officer (Interim), (213) 418-3369
• Regional Connector - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Westside Purple Line Ext 1 - James Cohen, Senior Executive Officer, Projects Engineering (Interim), (323) 900-2114
• Westside Purple Line Ext 2 - Michael McKenna, Senior Executive Officer, Projects Engineering (Interim), (424) 551-4447
• Westside Purple Line Ext 3 - Kimberly Ong, Senior Executive Officer, Projects Engineering (Interim), (424) 551-4501
• Division 20 Portal - Albert Soliz, Deputy Executive Officer, Project Management, (213) 922-4002
• Airport Metro Connector - Tim Lindholm, Deputy Chief Program Management Officer, (213) 922-7297
• Rail to Rail - Tim Lindholm, Deputy Chief Program Management Officer, (213) 922-7297
• I-105 Express Lanes - Tim Lindholm, Deputy Chief Program Management Officer, (213) 922-7297
• Report - Julie Owen, Senior Executive Officer, Program Control, (213) 922-7313
Reviewed_By
Reviewed by:
Sameh Ghaly, Chief Program Management Officer (Interim), (213) 418-3369
