Meeting_Body
CONSTRUCTION COMMITTEE
JANUARY 21, 2016
Subject/Action
SUBJECT: WESTSIDE PURPLE LINE EXTENSION SECTION 1 PROJECT
ACTION: AUTHORIZE THE CHIEF EXECUTIVE OFFICER (CEO) TO EXECUTE CONTRACT MODIFICATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer (CEO) to execute Change Modification No. 3 to Contract No. MC071, Westside Extension Support Team (West), to continue providing Construction Management Support Services (CMSS) through Fiscal Year 2017 for the Westside Purple Line Extension Section 1 Project, in an amount not-to exceed $23,413,832, increasing the total contract value from $21,001,079 to $44,414,911.
Issue
ISSUE
On July 25, 2013, the Board approved and awarded to WEST, the Construction Management Support Services contract for this project. Construction management support services are required to oversee and manage the construction and assist in closeout of the Westside Purple Line Extension Section 1 Project. Metro Project Management requires the continuation of construction management support services to provide the expertise to oversee the construction of the advanced utility relocations, Division 20 Maintenance-of-Way/Non-Revenue Vehicle Maintenance Building and the Design/Builder’s construction operations and assist Metro with the management of the Project. On July 23, 2015, the Board authorized six-month funding for WEST to continue to provide construction management support services through December 2015, for a total contract value in an amount not-to-exceed $6,487,628.
The recommended Board action will provide sufficient contract authorization through June 2017.
Discussion
DISCUSSION
The primary role of the CMSS is to provide highly skilled and qualified individuals to assist Metro with the construction management of the Project by becoming part of a fully-integrated construction management team residing in the construction field office, under the oversight of Metro Project Management. The CMSS consultant will provide administration, maintenance, inspection services and technical support during the construction, pre-revenue operations and closeout phases of the Project. Additional Construction activities that are ramping up in this 18-month period include: demolition, site clearing, sound-wall installation, construction staging yard establishment and utility relocations at the Wilshire/Western Retrieval Shaft, Wilshire/Fairfax Station and Wilshire/LaCienega Station. Piling, decking and excavation at the Wilshire/LaBrea Station as well as the three previously mentioned locations will also be starting during this 18-month period.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
This Board action will not have an impact on established safety standards for Metro’s construction projects. The CMSS contract will provide services that support Metro’s internal safety staff on the Westside Purple Line Extension Section 1 Project. The scope of services for the CMSS contract includes provisions for staff members to ensure that safety is the highest priority during oversight of all phases of construction.
Financial_Impact
FINANCIAL IMPACT
Funds for FY16 portion are included in the FY16 budget for this action under Project 865518-Westside Purple Line Extension Section 1 Project in Cost Center 8510 (Construction Project Management), and Account Number 50316 (Professional and Technical Services). Funding for the CMSS Contract is within the Life-of-Project Budget that was approved by the Board in July 2014. Since this is a multi-year project, the Executive Director of Program Management and the Westside Purple Line Extension Section 1 Project Manager will be responsible for budgeting in future years.
Impact to Budget
The sources of funds for the recommended action are Federal 5309 New Starts, Transportation Infrastructure Finance and Innovation Act (TIFIA) Loan proceeds and Measure R 35%. These funds are designated for Westside Purple Line Extension Section 1 Project and does not have an impact to operations. These funds were assumed in the Long Range Transportation Plan (LRTP) for the Westside Purple Line Extension Section 1 Project. This Project is not eligible for Propositions A and C funding due to the proposed tunneling element of the project. No other funds were considered.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Metro Board may reject the recommended action and direct staff to perform all construction management tasks with in-house resources. Under this situation, Metro would have to hire additional staff with expertise in many different fields, including construction managers, resident engineers and inspectors in the disciplines of systems, tunnels, stations, cut and cover work, trackwork, civil engineering , architecture, geology, mechanical and electrical engineering, safety, environmental, rail activation, systems integration, survey, claims analysis and litigation, among many others. The approved July 2015 Board action for CMSS conversion to Metro included three positions. Metro has converted one position from WEST to Metro and has been reflected in value of the Modification (no costs for this position is included in the Modification). Metro is in the process of converting two additional positions from WEST to Metro and the reduction in the cost of this Modification will start to be realized as soon as the Metro staff arrive on the Project.
Next_Steps
NEXT STEPS
After Board approval and execution of the contract modification, staff will direct the consultant to continue providing construction management support services and continue to manage its contract for the Westside Purple Line Extension Section 1 Project through FY17.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Prepared_by
Prepared by:
Dennis Mori, Executive Officer, Project Director (213) 922-7238
James Cohen, Deputy Executive Officer, Project Management (323) 900-2114
Rick Wilson, Director Project Control, Project Management (213) 312-3108
Bryan Pennington, Deputy Executive Director, Program Management (213) 922-7449
Reviewed_By
Reviewed by:
Ivan Page, Executive Director Vendor Contract Management (Interim) (213) 922-6383
Richard Clarke, Executive Director, Program Management (213) 977-75547
