Meeting_Body
CONSTRUCTION COMMITTEE
JANUARY 15, 2025
Subject
SUBJECT: PROGRAM MANAGEMENT QUARTERLY CHANGE REPORT
Action
ACTION: RECEIVE AND FILE
Heading
RECOMMENDATION
Title
RECEIVE AND FILE Status Report on Program Management Quarterly Change Report.
Issue
ISSUE
A summary of the use of Board delegated authority to the CEO for contract changes for transit and regional rail construction projects greater than $500,000 is provided quarterly.
Background
BACKGROUND
In January 2017, the Board approved a one-year pilot to delegate authority to the CEO for execution of project agreements up to the Life-of-Project (LOP) budget for the Crenshaw/LAX, Regional Connector, and Purple Line Extension Section 1 & 2 projects. The purpose of the pilot was to save time and minimize disruption due to the typical contract change administration approval process.
The pilot program was effective, generated cost savings, and avoided costly construction delays. At its January 2018 meeting, the Board approved the continuation and expansion of the delegation of authority within the LOP budget on all Transit and Regional Rail Capital Projects. Staff was directed to provide quarterly reports to the Board on change orders and modifications that are above $500,000 (Attachment A). Board delegated authority to the CEO for contract modifications is very beneficial to expedite contract changes and avoid costly construction delays. Since inception of the program up to 2,870 concurrent workdays or concurrent 11.1 years, aggregated across the program, have been saved (Attachment B).
Discussion
DISCUSSION
The change activities for the reporting period between September 1, 2024 - November 30, 2024 are included in Attachment A.
Equity_Platform
EQUITY PLATFORM
The table below demonstrates the level of benefits to Equity Focus Communities. These Change Orders are necessary to complete each capital project, so each capital project provides full benefits to Equity Focus Communities.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports strategic plan goal # 5 to provide responsive, accountable, and trustworthy governance within the Metro organization by keeping the Board informed of the Projects’ change orders and modifications via submitting the Change Order log on a quarterly basis.
Next_Steps
NEXT STEPS
The next Program Management Quarterly Change Report will cover the period of December 1, 2024, through February 28, 2025, and will be presented to the April 2025 Construction Committee.
Attachments
ATTACHMENTS
Attachment A - Quarterly Change Orders Log for Reporting Period of September 1, 2024 - November 30, 2024.
Attachment B - OIG Construction Change Order Spot Checks CEO Delegated Authority Delays Avoided (Through November 2024)
Prepared_by
Prepared by:
• Regional Connector - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Westside Purple Line Ext 1 - James Cohen, Senior Executive Officer, Projects Engineering, (323) 900-2114
• Westside Purple Line Ext 2 - Zephaniah Varley, Senior Executive Officer, Projects Engineering (interim), (424) 551-4449
• Westside Purple Line Ext 3 - Kimberly Ong, Senior Executive Officer, Projects Engineering, (424) 551-4501
• Division 20 Portal - Albert Soliz, Deputy Executive Officer, Project Management, (213) 922-4002
• Airport Metro Connector - Rafie Zamani, Senior Executive Officer, Projects Engineering (interim), (213) 418-3140
• Rail to Rail - Rafie Zamani, Senior Executive Officer, Projects Engineering (interim), (213) 418-3140
• I-5 North Country Enhancements - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• I-105 Express Lanes - James Wei, Executive Officer, Program Management, (213) 922-7258
• East San Fernando Valley Transit Corridor - Mathew Antonelli, Deputy Chief Program Management Officer, (213) 893-7114
• Link Union Station - Michael McKenna, Deputy Chief Program Management Officer (Interim), (424) 551-4447
• Report - Julie Owen, Senior Executive Officer, Program Control, (213) 922-7313
Reviewed_By
Reviewed by:
Tim Lindholm, Chief Program Management Officer, (213) 922-7297
