Meeting_Body
CONSTRUCTION COMMITTEE
JUNE 16, 2016
Subject/Action
SUBJECT: BOB HOPE AIRPORT/HOLLYWOOD WAY METROLINK STATION
ACTION: APPROVE LIFE OF PROJECT BUDGET INCREASE AND RELATED ACTIONS
Heading
RECOMMENDATION
Title
CONSIDER:
A. INCREASING Life of Project (LOP) budget in the amount of $6,560,142 for a total LOP of $15,000,000 for the Bob Hope Airport/Hollywood Way Metrolink Station Project (Project);
B. PROGRAMMING an additional $6,560,142 of Measure R3% - Metrolink Commuter Rail funds towards this project;
C. AMENDING the FY 2016-17 (FY17) budget in the amount of $4,265,492 for project 460090; and
D. AUTHORIZING the Chief Executive Officer (CEO) to enter into an Operations and Maintenance (O&M) agreement with the cities of Los Angeles and Burbank.
Issue
ISSUE
The Bob Hope Airport/Hollywood Way Station (Station) will advance Board approved policy to provide plane-to-train connection between the Burbank Airport and the Metrolink service on the Antelope Valley Line (AVL). In December 2015, the Board established LOP budget of $8,439,858. An additional $6,560,142 is needed to revise the design in response to stakeholder concerns and to fully fund construction. To proceed with this significant Project, Staff requires approval of the above recommendations to begin construction by November 2016.
Discussion
DISCUSSION
Metrolink stations are usually operated and maintained by the cities where the station is located. The Station is located approximately 35 percent in City of Los Angeles, and 65 percent in City of Burbank. Both cities agreed to accept operation and maintenance (O&M) responsibilities for the station, but requested design changes be addressed to reduce the ongoing O&M costs. Furthermore, Invitation for Bids (IFB) for construction was issued in March 2016. The bids received were up to 48% more than the budgeted amount. In addition, contingency for third party/utility relocations and work windows for construction were not properly addressed. Hence, all bids were declined in May 2016.
This Board action will fund the additional engineering, third party, and construction costs, and allow Metro to enter into an O&M agreement to document the roles and responsibilities of Metro, and the Cities of Los Angeles and Burbank pertaining to O&M of the Station including parking.
The Burbank Airport Authority has offered to contribute up to $2.59 million of its Surface Transportation Uniform Relocation Assistance Act (STURAA) funds (see Attachment B) towards the construction of the Station, in addition to providing a courtesy shuttle service between the Station and the Burbank Airport. Staff is currently working with Caltrans to repurpose the STURAA funds pursuant to the Consolidated Appropriations Act of 2016 for Station construction.
Refer to Attachment A for the planned uses and sources of funds for this project.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The Station is designed in accordance with Metrolink standards; therefore no safety impacts are anticipated.
Financial_Impact
FINANCIAL IMPACT
Upon approval by the Board, the LOP budget for the Project will be increased to $15,000,000.
Source of Funds for this action: $6,560,142 million in Measure R 3% funds.
The total project funding is anticipated to consist of $12.41 million in Measure R3% and $2.59 million in repurposed STURAA funds.
Measure R 3% funds are designated for Metrolink commuter rail capital improvements in Los Angeles County. These funds are not eligible to be used for Metro bus/rail operating or capital budget expenses.
Impact to Budget
The FY 17 budget will be amended to include an additional $4,265,492 Measure R 3% funds in cost center 2415, Regional Rail, Project number 460090.
Since this is a multi-year contract, the Interim Executive Officer of Regional Rail and Executive Director of Program Management will be accountable and responsible for budgeting the cost of future fiscal year requirements.
Alternatives_Considered
ALTERNATIVES CONSIDERED
An alternative would be to not approve the recommended actions. This is not recommended as the Station is needed to advance this important plane-to-train connection.
Next_Steps
NEXT STEPS
• Upon Board approval, staff will proceed with the design revisions and procurement for construction.
• Notice to Proceed for construction is anticipated by November 2016.
• An O&M agreement will be developed between Metro and the cities of Los Angles and Burbank including courtesy shuttle services provided by the Burbank Airport Authority.
Attachments
ATTACHMENTS
Attachment A - Uses and Sources of Funds
Attachment B - Burbank Airport Authority: Letter of contributions to project
Prepared_by
Prepared by: Kate Amissah, Transportation Planner I, Regional Rail, (213) 922-1203
Jeanet Owens, Interim Executive Officer, Regional Rail, (213) 922-6877
Reviewed_By
Reviewed by: Richard Clarke, Executive Director Program Management,
(213) 922-7557
Nalini Ahuja, Executive Director, Finance & Budget
(213) 922-3088
