Meeting_Body
PLANNING AND PROGRAMMING COMMITTEE
FEBRUARY 17, 2016
Subject/Action
SUBJECT: BOB HOPE AIRPORT/HOLLYWOOD WAY METROLINK STATION PROJECT
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to:
A. Execute Modification No. 9 (within the existing LOP budget) to Task Order No. 01 under Contract PS2415-3024-02, with HNTB Corporation (HNTB) for the Bob Hope Airport/Hollywood Way Metrolink Station Project (Project) for additional engineering and to authorize design support during construction (DSDC), in the amount of $199,457, increasing the contract value from $1,210,562 to $1,410,019; and
B. Increase Contract Modification Authority (CMA) specific to Task Order No. PS2415-3024-02-01, Bob Hope Airport/Hollywood Way Metrolink Station Project, in the amount of $200,000, increasing the total authorized CMA amount from $450,000 to $650,000.
Issue
ISSUE
The design of the station was awarded to HNTB as a Task Order under the Regional Rail Engineering and Planning Contract Bench No. PS2415-3024. The Project design is complete; however, a few design modifications were required to address requests by the City of Los Angeles Bureau of Street Services (LABSS) and the Southern California Regional Rail Authority (SCRRA). Additionally, DSDC was not included in the original scope of work. Board approval for the Task Order Modification is required for the additional engineering and DSDC.
In December 2015, the Metro Board established a LOP budget of $8,439,858 for the Project. The LOP budget includes design revision costs, additional bid support, and DSDC. This board action is to enact the changes in HNTB’s contract that were envisaged in the LOP increase.
Background
The Bob Hope Airport/Hollywood Way Metrolink Station Project (Project) includes the design and construction of a new Metrolink station on the Antelope Valley Line (AVL) to provide a more convenient connection to the Bob Hope Airport.
Task Order No. PS2415-3024-02-01 was issued to HNTB for the design and bid support of the Project. However, due to delays resulting from coordination with Caltrans to meet Federal Highway Administration (FHWA) grant requirements, HNTB has incurred additional project coordination costs to keep the project moving forward. Furthermore, design revisions were required to accommodate the LABSS San Fernando Road Bike Path project and conduit layout revisions required by SCRRA.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The station is being designed in accordance with Metrolink standards and will be
compliant with the Americans with Disabilities Act. There are no pedestrian crossings of
the existing Metrolink track so no safety impacts are expected.
Financial_Impact
FINANCIAL IMPACT
The funding for the Project was approved by the Metro Board in December 2015. This request will have no financial impact as the costs of these services are included in the LOP budget.
Impact to Budget
This request will have no impact to budget as the funds are already included in the FY 16 budget.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board could choose not to execute Task Order Modification No. 9 to move the Project forward. This alternative is not recommended due to the significant benefits that the Project offers by providing a needed plane-to-train connection.
Next_Steps
NEXT STEPS
Upon approval by the Board, staff will execute Modification No. 9 to Task Order No. PS2415-3024-02-01 for additional engineering and design support during construction required for the Bob Hope Airport/Hollywood Way Metrolink Station Project. Procurement for construction will be completed, and Staff will return to the Board for award of construction contract in Spring 2016.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification/Change Order Log
Attachment C - DEOD Summary
Prepared_by
Prepared by: Don Sepulveda, (213) 922-7491
Reviewed_By
Reviewed by: Ivan Page, Interim Executive Director, Vendor/Contract Management, (213) 922-6383
Richard Clark, Executive Director, Program Management
(213) 922-7557
