Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MAY 15, 2025
Subject
SUBJECT: P3010 LIGHT RAIL VEHICLE HIGH-SPEED CIRCUIT BREAKER OVERHAUL SERVICES
Action
ACTION: AWARD CONTRACT
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to award a firm fixed price Contract No. OP123944000 to Toyo Denki Railway Services, LLC., in the amount of $2,721,997.50 to transport, inspect, overhaul, and test Metro’s P3010 High Speed Circuit Breaker (HSCB) assembly, subject to the resolution of any properly submitted protest(s), if any.
Issue
ISSUE
The Original Equipment Manufacturer (OEM) identified and established a component overhaul schedule for all rail vehicle systems occurring at the 600,000-mile interval. The high-speed circuit breaker assembly is a protection device performing as the interface between the Light Rail Vehicle (LRV) and the Overhead Catenary System (OCS), 750 VDC. Through the HSCB, the 750 VDC is connected to the LRV propulsion and auxiliary systems. Upon overcurrent situations, the HSCB contacts open, thereby protecting both the LRV and OCS from catastrophic damage.
The P3010 light rail car fleet manufacturer, Kinkisharyo, along with its sub-suppliers, identified the following component level overhauls to the vehicle systems: friction brake, propulsion, doors, truck assembly including traction motor and gearbox, auxiliary power supply, coupler, master controller, pantograph, and heating ventilation and air conditioning equipment. Therefore, the P3010 component-level overhaul project will require Board authorization for 10 separate vendors and new component contracts to complete the project over a 5-year period, some of which have already been awarded. To date, friction brake, truck systems, battery, and slewing ring overhaul contracts have been awarded.
Background
BACKGROUND
On August 7, 2012, the Metro Board awarded Kinkisharyo International, LLC, a contract for the purchase of 78 P3010 Light Rail Vehicles (LRV), including four options for a total of 235 vehicles. The P3010 fleet was placed in revenue service between 2016-2023. The P3010 fleet operates on all of Metro’s light rail lines. The P3010 fleet is Metro’s newest and most reliable light rail fleet, with consistent performance, reliability, and safety at over 96,377,050 fleet miles.
Discussion
DISCUSSION
The P3010 fleet Component Overhaul project consists primarily of the repair and replacement of vehicle wear items that require overhaul or replacement over the vehicles’ 30-year design life at the targeted mileage intervals of 600,000 miles. Rail Fleet Services (RFS) staff will perform the removal, installation, and testing of the overhauled or new equipment.
Metro’s Transit Vehicle Engineering (TVE) Department, along with RFS staff, performed a technical review of the OEM component overhaul tasks and are in concurrence with the work scope and overhaul schedule as described in the Heavy Repair Maintenance Manual. TVE developed the Statement of Work for this project, ensuring the Contractors followed Federal Transit Administration (FTA), Association of American Railroads (AAR), California Public Utilities Commission (CPUC), and Metro’s Corporate Safety Standards.
The rail car manufacturer recommends overhaul or replacement of the high-speed circuit breaker at the 600,000-mile interval for electronic equipment calibration and replacement of wear items, including high-voltage contacts, coils, and resistors.
Metro received a total of one bid proposal in response to Solicitation No. OP123944. Please refer to Attachment A- Procurement Summary for a detailed description of efforts taken by the Contract Administrator that outline the strategies implemented to reach out to potential bidders.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
Passenger safety is of the utmost importance to Metro’s Board of Directors, ridership, and staff. The P3010 high-speed circuit breaker is an integral component of the LRV, acting as the protection device between the OCS power and the LRV. This is designed for safe and reliable vehicle operation while safeguarding equipment and Metro’s passengers.
This Board action will ensure that safety is preserved by ensuring the high-speed circuit breaker assembly is overhauled to as-new condition as defined by the OEM while achieving regulatory compliance within state and federal regulations, including Metro’s Corporate safety standards.
It is Metro’s best interest to proceed with the overhaul work performance in the U.S. in order to mitigate delays on this time-sensitive and safety sensitive project. The unobserved quality and workmanship concerns, warranty returns, and increase logistical and administrative issues associated with an overseas contractor will be addressed with the U.S. based performance requirement.
Financial_Impact
FINANCIAL IMPACT
Funding in the amount of $2,721,997.50 for the high-speed circuit breaker assembly overhaul is included in the FY26 budget under approved Capital Project (CP) 214009 - P3010 Fleet Component Overhaul.
This contract type is a firm-fixed price. A firm-fixed price contract establishes a set price for the work to be performed and does not fluctuate if a contractor’s costs change. The Metro solicitation specified the contract type as a firm-fixed price contract so the proposer can build this risk factor into its price.
Since this is a multi-year project, the cost center Component Overhaul Superintendent, Division Director, and Sr. Executive Officer of Rail Fleet Services will ensure that the balance of funds is budgeted in future years.
Impact to Budget
The current source of funds for this action is Measure M, State of Good Repair 2%. This funding is eligible for Capital Projects. Given approved funding provisions and guidelines, using these funding sources maximizes project funding intent.
Equity_Platform
EQUITY PLATFORM
Metro’s P3010 LRV fleet provides vital transportation services throughout the City and County of Los Angeles via the A, C, E, and L lines. This includes many underserved communities where regional disparities exist between residents’ access to jobs, housing, education, health, and safety. In addition, Metro’s light rail vehicle maintenance programs maintain the fleet’s operations within federally mandated State of Good Repair standards for those within the communities that rely on public transportation.
The Diversity and Economic Opportunity Department (DEOD) did not recommend a Small/Disabled Veteran Business Enterprise (SBE/DVBE) participation goal for this procurement. However, Toyo Denki Railway Services, LLC. made a 29.20% SBE commitment.
Vehicle_Miles_Traveled_Outcome
VEHICLE MILES TRAVELED OUTCOME
VMT and VMT per capita in Los Angeles County are lower than national averages, the lowest in the SCAG region, an on the lower end of VMT per capita statewide, with these declining VMT trends due in part to Metro’s significant investment in rail and bus transit.* Metro’s Board-adopted VMT reduction targets align with California statewide climate goals, including achieving carbon neutrality by 2045. To ensure continued progress, all Board items are assessed for their potential impact on VMT.
This item supports Metro’s systemwide strategy to reduce VMT through rail vehicle equipment purchase and maintenance activities that will support and further encourage transit ridership, ridesharing, and active transportation. Metro’s Board-adopted VMT reduction targets were designed to build on the success of existing investments, and this item aligns with those objectives.
*Based on population estimates from the United States Census and VMT estimates from Caltrans’ Highway Performance Monitoring System (HPMS) data between 2001-2019.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
Approval of the P3010 LRV high-speed circuit breaker assembly procurement supports Strategic Goal 1: Provide high-quality mobility options that enable people to spend less time traveling and promote better car reliability. This component-level overall project ensures sustained fleet reliability, including safe, accessible, and affordable transportation for all riders of Metro’s light rail system. The recommendation supports Metro’s Strategic Plan Goal 5: Provide Responsive, Accountable, and Trustworthy governance within the Metro organization. Contract Modification Authority and Contract extension safeguard overhaul production continuance while meeting passenger safety and fleet reliability.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The P3010 fleet is Metro’s newest and most reliable light rail fleet with sustained availability and reliability. Approval of this procurement and execution of the overhaul regenerates equipment performance and sustained passenger safety. An alternative is to defer the overhaul; however, this approach is not recommended as the LRV, OCS, and Metro’s passengers could be at risk of equipment failure, which will negatively impact the customer’s experience, causing delays to our system.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Contract No. OP123944000 of light rail vehicle high-speed circuit breaker assembly with Toyo Denki Railway Services, LLC. Staff will return to the Board for approval of future contract awards, inclusive of coupler, heating, ventilation and air-conditioning, master controller, low voltage power supply, propulsion, as well as pantograph overhauls.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - DEOD Summary
Prepared_by
Prepared by: Bob Spadafora, Senior Executive Officer, Rail Fleet Services
(213) 922-3144
Richard M. Lozano, Component Overhaul Superintendent, Rail Fleet Services (323)-224-4042
Matthew Dake, Deputy Chief Operations Officer (213) 922-4061
Debra Avila, Deputy Chief, Vendor/Contract Management
(213) 418-3051
Reviewed_by
Reviewed by: Conan Cheung, Chief Operations Officer (213) 418-3034
