Meeting_Body
CONSTRUCTION COMMITTEE
MARCH 17, 2016
Subject/Action
SUBJECT: COUNTYWIDE SOUNDWALL IMPLEMENTATION PROGRAM
ACTION: AWARD AND EXECUTE CONTRACT FOR CONSTRUCTION MANAGEMENT SUPPORT SERVICES
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to:
A. AWARD a cost-plus fixed fee Contract No. AE4569400 for Construction Management Support Services for Soundwall Package No. 11 with Ghirardelli Associates, Inc. in the amount of $6,820,334.32 for the four-year base period effective April 1, 2016 through March 31, 2020, plus $89,832.84 for the first option year, and $89,832.84 for the second option year, for a combined total of $7,000,000; and
B. EXECUTE individual Tasks Orders within the Board approved authority.
Issue
ISSUE
The Los Angeles County Metropolitan Transportation Authority (LACMTA) requires the professional services from a qualified Construction Management Support Services (CMSS) firm to support the design review, construction management, and administration of the Highway Construction Contracts for Soundwall Package No. 11 to ensure compliance with contract requirements and government regulations.
Discussion
DISCUSSION
Sound Wall Package No. 11 is located on Route 170 from Route 101 Separation to Sherman Way Overcrossing and Route 405 from 0.2 mile North of Saticoy Street Undercrossing to 0.6 Mile South of Roscoe Blvd Undercrossing. This construction project consists of approximately eight bridge widening and 28,592 linear feet of sound wall and retaining walls.
The primary roles of the CMSS is to provide highly skilled and qualified individuals to support and assist Metro as part of the Construction Management and administration of construction of Soundwall Package No. 11. The CMSS staff will be part of a fully integrated Construction Management team working with Metro in the project and field offices. The CMSS Contract is for a term of 4 years with two, one year options. Rates for the option years will be negotiated prior to the end of the base contract period. Option 1 will be to extend the CMSS services and option 2 will be for contract closeout.
The CMSS Contract will be a cost plus fixed fee contract, meaning the consultant services will be performed using Annual Work Plans (AWP). Each AWP will include (AWPs) negotiated direct labor, overhead rates, general and administrative expenses, fee, and negotiated hours for the level of effort to match the work. The AWPs will be funded from the existing project budget with consideration of any information available at the time of planning and applicable time constraints on performance of the work. LACMTA shall ensure that strict project controls are in place prior to approving each AWP to closely monitor the Consultant’s budget and AWP schedules. No funds are obligated until the AWP is approved against the Soundwall Package No. 11 project.
We estimate the CMSS for the Soundwall Package No. 11 will be required starting the spring of 2016.
Contract No. AE4569400 includes a 35% Small Business Enterprise goal. SBE attainment is based on the anticipated aggregate value of all task orders issued.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
This Board action will not have an adverse impact on safety standards for Metro.
Financial_Impact
FINANCIAL IMPACT
The FY 16 budget of $1.1 million in cost center 8510 for the Soundwall Package 11 Project No. 460324 includes the funding of Contract No. AE 4569400. The approved LOP budget of $89,183,000 for the Soundwall Package No. 11 includes the cost of the planned Construction Management Support Services.
Since this is a multi-year contract, the Cost Center Manager and the Executive Director of Program Management will be responsible for budgeting future year expenses.
IMPACT TO BUDGET
The Measure R Expenditure Plan designates a total of $250 million for countywide sound walls. The source of funds of $7,000,000 for the CMSS contract for sound wall Package No. 11 will be Measure R 20% Highway. These funds are not eligible for bus and rail operations. Since these funds have been identified for this project, no other sources of funds were considered for this activity.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The Board may reject the recommendation. Staff does not recommend this alternative, as rejection will require an extensive hiring effort to provide permanent staff to fill the required positions. This would not be cost effective and could cause delays, since many of the CMSS staff are only required on a periodic basis for peak workloads and specific tasks over the life of the project.
Next_Steps
NEXT STEPS
After Board approval of this CMSS Contract, the Contracting Officer will award contract in accordance with Metro Procurement Policies and Procedures to allow the continuation of the County Wide Soundwall Implementation Program.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Funding/Expenditure Plan
Attachment C - DEOD Summary
Prepared by:
James Gleig, Deputy Executive Officer, Construction Management (213) 922-7453
Reviewed_By
Reviewed by:
Ivan Page, Interim Executive Director, Vendor/Contract Management, (213) 922-6383
Richard Clarke Executive Director, Program Management (213) 922-7447
