Meeting_Body
SYSTEM SAFETY, SECURITY AND OPERATIONS COMMITTEE
SEPTEMBER 17, 2015
Subject/Action
SUBJECT: PARTS WASHER SERVICES FOR METRO MAINTENANCE FACILITIES
ACTION: AWARD PROFESSIONAL SERVICES CONTRACT
Heading
RECOMMENDATION
Title
AUTHORIZING the Chief Executive Officer to award a 5-year firm fixed price Contract No. PS15360111323, to FRS Environmental Inc., for parts washer services in an amount not-to-exceed $1,223,820 for a 5-year period.
Issue
ISSUE
The existing parts washer services contract will reach the Board approved amount by November 2015. The new contract will continue to provide parts washer services to Metro Maintenance facilities. The parts washers are used to remove dirt, grime, and grease from parts, tools, and equipment using aqueous (water or solvent-based) solutions. These units support the diverse production requirements of Metro Central Maintenance Shops as well as bus and rail operating divisions.
To provide the required parts washer services in a timely manner, a new contract must be awarded by October 2015.
Discussion
DISCUSSION
Forty-four of the seventy parts washers that require servicing are located at the Central Maintenance Facility (CMF). CMF is responsible for providing heavy bus maintenance support to the operating divisions including but not limited to: failed engine and transmission dismantling, rebuilding and replacement, major accident repair, complete bus painting, and the rebuilding of components for power plant assemblies. Operating divisions also utilize parts washer equipment to support their daily maintenance requirements.
The contracted services include the provision of contractor-owned parts washing equipment, refilling these machines to their optimal level and removing hazardous waste materials for proper disposal (off-site), and performing preventative maintenance on the units. These services are performed at various scheduled intervals dependent on specific location requirements/applications.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
Award of contract will ensure that CMF and the operating divisions will have the maintained equipment and the cleaned parts needed to repair and maintain buses and trains according to Metro Maintenance standards.
Financial_Impact
FINANCIAL IMPACT
Funding of $165,000 for this contract is included in the FY16 budget in cost centers
3366- Central Maintenance Shops, 3790- Maintenance Administration, 5430- Central Maintenance Electronic Shops, 3601- Maintenance Division 1, 3503- Maintenance Division 3, 3805- Maintenance Division 5, 3815- Maintenance Division 15, 3818- Maintenance Division 18, account- 50308 (Service Contracts), project 306002; 3943- Rail Fleet Services Maintenance Green Line account 50308 (Service Contracts), project 300033; 3942 Rail Fleet Services Maintenance Red Line account 50308 (Service Contracts), project 300044.
Since this is a multi-year contract, the cost center manager, project managers, and
Executive Director, Maintenance will ensure that the balance of funds is budgeted in future years.
Impact to Budget
The current year funding for this action will come from the Enterprise operating fund. No other sources of funds were considered for this activity because it supports bus and rail operations. This activity is part of Metro Operations on-going maintenance costs.
Alternatives_Considered
ALTERNATIVES CONSIDERED
The only alternative considered is the use of in-house personnel to perform these services. This alternative is not recommended for the following reasons: Metro would have to purchase the equipment, costing approximately $300,000, and maintain, as well as periodically repair, the equipment; the degreasing agents used in the parts washer units are considered hazardous materials that require specialized certification for handling and disposal; the removal and transportation of hazardous waste must be performed by a licensed transporter; the treatment and disposal of the waste can only be performed by a permitted Treatment, Storage and Disposal Facility.
Because Metro does not have the required licenses, permits or personnel to serve in this capacity, staff has determined that it is in the best interests of Metro to contract out these services.
Next_Steps
NEXT STEPS
Upon Board approval, staff will execute Contract No. PS15360111323 with FRS Environmental Inc. for a 5-year period for parts washer services.
Attachments
ATTACHMENT
Attachment A - Procurement Summary
Prepared_by
Prepared by: Amy Romero, Director of Central Maintenance, (213) 922-5709
Questions: Christopher Reyes, Transportation Planning Manager III, Operations
(213) 922-4808
Reviewed_By
Reviewed by: James T. Gallagher, Chief Operations Officer, (213) 922-4424
Ivan Page, Interim Executive Director, Vendor/Contract
Management, (213) 922-6383
