Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
SEPTEMBER 19, 2024
Subject
SUBJECT: P3010 LIGHT RAIL VEHICLE INTEGRATED DATA AND COMMUNICATION SYSTEM (IDCS)
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 2, and exercise Option 1, install and commission the Integrated Data and Communication System (IDCS) on the P3010 Light Rail Vehicle under Contract No. TS83056-2000 to Siemens Mobility, Inc. in the firm fixed amount of $18,051,025, increasing the total Contract amount from $5,043,855 to $23,094,880. This action does not change the board-approved LOP for this project of $44,436,129.
Issue
ISSUE
The IDCS will provide real-time access to information and video on the train, reducing operations and maintenance response and diagnostics time. Further, the IDCS will improve real-time arrival predictions by tracking the vehicle location using the Global Positioning System (GPS) and calculating the vehicle location when GPS is unavailable, such as in tunnels. The system will also allow for more automatic retrieval of historical maintenance data and CCTV video. In addition, the IDCS provides live viewing of the CCTV system, enabling security personnel to respond faster to incidents. Finally, this System will employ the latest cybersecurity technology to prevent disruption from external and internal threats while providing our passengers Wi-Fi access.
Background
BACKGROUND
Option 1 is the first of four Options for the Base Contract of the A650 subway fleet. The project was divided into Options for each fleet type to facilitate phased budgeting and implementation. The sequence of the Options was determined based on multiple factors. The A650 was selected as the Base Contract because it was considered a higher priority due to the need for improved location tracking in the tunnels. The P3010 was selected as the first option because it is the largest and fully available fleet. The P2000 and P2550 were selected as Option 2 and Option 3, respectively, because they are undergoing modernization. The HR4000 was selected as Option 4 because the vehicles are still in production. Please refer to Board Report File No. 2023-0488 for additional details. Fourteen of seventeen milestones have been completed for the A650 base contract. Production is scheduled to be complete by March 2025.
Discussion
DISCUSSION
Metro is seeking to acquire the IDCS to provide rail connectivity and real-time access to information on the train, which will reduce operations, maintenance, and security response and diagnostics time through the following:
• Train arrival prediction information
• Maintenance response times to vehicle health monitoring
• Security and safety response times, as well as evidence collection
The IDCS is comprised of the physical device onboard (e.g., hardware) and the data management system (e.g., software). The onboard device will monitor the train’s equipment to retrieve and store data on the Contractor’s cloud-based server but will not be able to control any other onboard system.
The IDCS will improve real-time arrival predictions by tracking the vehicle location using the Global Positioning System (GPS) and calculating the vehicle location when GPS is unavailable (e.g., tunnels). Additionally, the IDCS will enable remote, live viewing of the CCTV system, enabling security personnel to respond more quickly to incidents. The IDCS data will also be accessible via a secure web portal interface.
Lastly, the IDCS will employ the latest cybersecurity technology to prevent disruption from external and internal threats while providing our passengers Wi-Fi. Metro trains do not currently have free public Wi-Fi, and having this access is an amenity that many customers expect whenever they occupy a building or vehicle.
Due to the successful implementation, testing and results on the Base Contract A650 prototype cars along with the approval of the First Article Inspection activities, and in addition to the successful prototype P3010 car, the IDCS Project team is confident in proceeding with this option on the P3010 fleet.
Determination_Of_Safety_Impact
DETERMINATION OF SAFETY IMPACT
The approval of exercising Option No. 1 to the Contract for the P3010 fleet will enhance system safety, service quality, system reliability, maintainability, and overall customer satisfaction. The IDCS project will permit Metro to embrace technological enhancements to improve maintenance capabilities, train arrival prediction algorithms, and provide access to real-time CCTV video.
Financial_Impact
FINANCIAL IMPACT
The LOP for project 214004 includes funds for the IDCS equipment/installation, software services for one-year, spare parts, workforce labor, and contingency reserves, totaling $44,436,129. Currently, $3,000,000 is budgeted in the FY25 budget in Cost Center 3942 under CP-214004, IDCS project. Since this is a multi-year contract, the cost center manager will be responsible for dispersing the cost for subsequent years.
Impact to Budget
The current source of funds for this action is TDA Article 4. This funding is eligible for Capital and Operating Projects. Staff is also pursuing additional Federal, State, and Local funding sources as they become available.
Equity_Platform
EQUITY PLATFORM
This procurement maintains the availability of all the Rail Fleets in LA Metro, including those servicing Equity Focus Communities. Approval of this Option 1 contract for the P3010 fleet ensures that all customers on Metro’s light rail lines can access up-to-date technology. Additionally, this procurement supports Metro’s revised Code of Conduct, a Bias-Free Policing Policy, and a Public Safety Analytics Policy by providing enhanced access to vehicle CCTV systems. The current DBE goal for this project is 18%.
Implementation_of_Strategic_Plan_Goals
IMPLEMENTATION OF STRATEGIC PLAN GOALS
The recommendation supports Metro’s Strategic Plan Goal 5) Provide responsive, accountable, and trustworthy governance within the Metro organization. The completion and rollout of the IDCS project will provide state-of-the-art assets that will provide train location, passenger WIFI, real-time CCTV viewing, and vehicle health monitoring for all Metro trains.
Alternatives_Considered
ALTERNATIVES CONSIDERED
Staff considered using in-house Metro resources to perform this work. This approach is not recommended as Metro does not have sufficient resources and subject matter experts available.
The Board of Directors may choose not to authorize the Options award for this project; however, Metro staff does not recommend this alternative because this IDCS project is new to all Metro rail fleets. Delays in exercising the Options will impact dependencies in providing these improved services to the remaining Metro rail fleets.
Next_Steps
NEXT STEPS
The Integrated Data and Communication System (IDCS) Option 1- P3010 LRV Fleet will proceed upon Board approval. The current schedule projects completion of the P3010 fleet by November 2025 in advance of the 2026 World Cup and 2028 Summer Olympics.
Attachments
ATTACHMENTS
Attachment A - Procurement Summary
Attachment B - Contract Modification Log
Attachment C - DEOD Summary
Prepared_by
Prepared by: Chandrani Kahanda, Senior Engineer, Transit Vehicle Engineering (213)-617 6221
Aaron Disman, Senior Director, Transit Vehicle Engineering
(213) 617-6280
Bob Spadafora, Senior Executive Officer, Rail Fleet Services
(213) 922-3144
Nick Madanat, Deputy Executive Officer, Transit Vehicle
Engineering, (213).617.6281
Debra Avila, Deputy Chief, Vendor/Contract Management Officer (213) 418-3051
Reviewed_by
Reviewed by: Conan Cheung, Chief Operations Officer, (213) 418-3034
