Metro - File #: 2022-0652

• File #: 2022-0652
• Type: Informational Report
• Status: Filed
• File created: 9/13/2022
• In control: Construction Committee
• On agenda: 10/20/2022
• Final action: 10/20/2022
• Title: RECEIVE AND FILE Office of the Inspector General Change Order Construction Spot Check Report for the period June 1 to August 31, 2022.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Airport Metro Connector (AMC) Station Project, Bridge construction, Budget, Budgeting, Carbon monoxide, Central Los Angeles subregion, City of Los Angeles, Construction, Contractors, Contracts, Disadvantaged business enterprises, Division 20, Equity Focus Communities, Informational Report, Labor, Light rail transit, Metro Divisions, Metro Equity Platform, Metro Rail A Line, Metro Rail B Line, Metro Rail C Line, Metro Rail D Line, Metro Rail E Line, Metro Rail K Line, Metro Rail L Line, Metro Vision 2028 Plan, Program, Program Management, Project, Project management, Regional Connector Transit Corridor Project, Safety, San Fernando Valley subregion, South Bay Cities subregion, Statistics, Strategic planning, Transfers, Twenty-eight by '28 Initiative, Weight, Westside Cities subregion, Westside Subway Extension/Purple Line Extension Phase 1, Wilshire/Western Station

Date	Action By	Action	Result
10/20/2022	Construction Committee

CONSTRUCTION COMMITTEE
OCTOBER 20, 2022


Subject
SUBJECT: OFFICE OF THE INSPECTOR GENERAL
CHANGE ORDER CONSTRUCTION SPOT CHECKS

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION
Title
RECEIVE AND FILE Office of the Inspector General Change Order Construction Spot Check Report for the period June 1 to August 31, 2022.

Issue
ISSUE
On January 25, 2018, the Metro Board directed the Office of the Inspector General ("OIG") to conduct random spot checks on change orders for the projects listed in the quarterly program management report to ensure that the CEO Delegation of Authority to approve Construction Change Orders Policy is performing in the manner desired by the Board of Directors.

Background
BACKGROUND
The OIG's Construction Change Order Spot Check Program ("Spot Checks") focuses on approved change orders and modifications that exceed $500,000. The four change orders in this report were selected from the Program Management Quarterly Major Project Status, Legistar 2022-0668. The OIG gathers the data, reviews all the change orders over $500,000 and selects change orders from the major projects. The information for the Spot Checks was collected from the Program Management Information System (PMIS) which is the department's database system. Also, TEAM meetings and telephonic interviews were conducted with Metro Program Management, Project Control, and Procurement staff from each involved project office.
For each Spot Check we summarize:
* Description of the change order,
* Change order detail,
* Scope of Work,
* Budget,
* Schedule (Time to execute the change order),
* Safety, and
* Recommendations (lessons learned are identified starting with this report).
Metro's Program Control department has provided informal responses to this report before its issuance and are asked to provide written responses to the recommendations in this OIG Spot Checks Report within 30 days after this Report is issued. Included with this Report is a spreadsheet ...