File #: 2024-0207   
Type: Budget Status: Passed
File created: 3/21/2024 In control: Operations, Safety, and Customer Experience Committee
On agenda: 5/16/2024 Final action: 5/23/2024
Title: APPROVE an increase to the Life-of-Project (LOP) budget for the Bus Divisions and Facilities Fire Alarm Modernization Project by $6,356,000, increasing the LOP budget from $3,474,000 to $9,830,000.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Bids, Budget, Budgeting, Bus Acquisitions, Bus Facilities Projects, Bus Maintenance Projects, Capital Improvement Program, Construction, Contractors, Contracts, Design build, Division 01, Fire Alarm (Project), Fire Alarm Control Panel, Fire detection systems, Invitation For Bids, Maintenance, Metro Divisions, Procurement, Project, Project delivery, Safety, Small Business Enterprise, State Of Good Repair, Strategic planning, Vehicle fires
Attachments: 1. Attachment A - Project 202333 Expenditure Plan
Related files: 2024-0448
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MAY 16, 2024

Subject
SUBJECT: BUS DIVISIONS AND FACILITIES FIRE ALARM MODERNIZATION

Action
ACTION: APPROVE RECOMMENDATION

Heading
RECOMMENDATION

Title
APPROVE an increase to the Life-of-Project (LOP) budget for the Bus Divisions and Facilities Fire Alarm Modernization Project by $6,356,000, increasing the LOP budget from $3,474,000 to $9,830,000.

Issue
ISSUE

Metro operates an extensive network of bus divisions and facilities throughout Los Angeles County. These facilities serve as hubs for the vehicle maintenance, storage, and dispatch of buses, as well as administrative functions. The fire alarm systems at various bus divisions and facilities need to be modernized as they are nearing the end of their useful lives. A LOP increase is needed to award a contract and move forward with the bus divisions and facilities fire alarm system modernization.

Background
BACKGROUND

In June 2016, the Board approved the Fire Alarm Panel Replacement Project (202333) with an LOP budget of $1,624,300 as part of the adopted FY17 annual budget. At the time, the project work called for the replacement of 22 fire alarm control panels using the existing cable wire and associated devices at 11 Metro bus divisions and 3 facility locations. The project work was solicited twice. However, no award was made because the bids either did not meet the Small Business Enterprise (SBE) goal or pricing was significantly higher than Metro's Independent Cost Estimate (ICE) and the initial LOP budget. Subsequently, the project's scope of work was revised to include a comprehensive fire alarm control system replacement at the bus and facility locations.

This included replacing 22 fire alarm control panels, all detection and notification devices, cable wire, installation of auxiliary panels, and abatement of potentially hazardous materials such as asbestos and lead paint. These changes impacted the project's over...

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