File #: 2021-0165   
Type: Contract Status: Agenda Ready
File created: 3/19/2021 In control: Operations, Safety, and Customer Experience Committee
On agenda: 5/20/2021 Final action:
Title: AUTHORIZE the Chief Executive Officer to: A. Award a firm fixed unit rate Contract No. OP1788360008370, for Region 1, to Parkwood Landscape Maintenance, Inc., to provide landscape and irrigation maintenance services. The contract not-to-exceed amount is $8,108,507 for the three-year base, and $5,574,432 for the one, two-year option, for a combined not-to-exceed amount of $13,682,939, effective July 1, 2021, subject to resolution of protest(s), if any. B. Award a firm fixed unit rate Contract No. OP1788350008370, for Regions 2 and 3 combined, to Woods Maintenance Services Inc., to provide landscape and irrigation maintenance services. This contract not-to-exceed amount is $13,759,820 for the three-year base, and $9,409,080 for the one, two-year option, for a combined not-to-exceed amount of $23,168,900, effective July 1, 2021, subject to resolution of protest(s), if any.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Budget, Budgeting, Cleaning, Cleanliness (Graffiti Abatement), Contractors, Contracts, Irrigation, Landscape maintenance, Landscaping, Light rail transit, Maintenance, Maintenance facilities, Metro Rail C Line, Metro Rail K Line, Procurement, Resolution, Small Business Enterprise
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B DEOD Summary, 3. Attachment C1 - Region 1 Map, 4. Attachment C2 - Region 2 Map, 5. Attachment C3 - Region 3 Map, 6. Presentation
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MAY 20, 2021

Subject
SUBJECT: LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES

Action
ACTION: APPROVE CONTRACT AWARD FOR REGIONS 1 THROUGH 3

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to:

A. Award a firm fixed unit rate Contract No. OP1788360008370, for Region 1, to Parkwood Landscape Maintenance, Inc., to provide landscape and irrigation maintenance services. The contract not-to-exceed amount is $8,108,507 for the three-year base, and $5,574,432 for the one, two-year option, for a combined not-to-exceed amount of $13,682,939, effective July 1, 2021, subject to resolution of protest(s), if any.

B. Award a firm fixed unit rate Contract No. OP1788350008370, for Regions 2 and 3 combined, to Woods Maintenance Services Inc., to provide landscape and irrigation maintenance services. This contract not-to-exceed amount is $13,759,820 for the three-year base, and $9,409,080 for the one, two-year option, for a combined not-to-exceed amount of $23,168,900, effective July 1, 2021, subject to resolution of protest(s), if any.

Issue
ISSUE

The existing four (4) contracts for Regions 1 through 4 providing combined services per region for graffiti abatement, landscape and Irrigation maintenance, and trash and overgrown vegetation removal services, will expire on June 30, 2021.

To ensure continuity of maintenance services, two (2) new contract awards are required effective July 1, 2021, to maintain Metro's service area restructured and split geographically into three (3) regions. These two (2) new contracts will provide landscape and irrigation maintenance services for Region 1 and Regions 2 and 3 combined. Separate contract award recommendations are in progress to provide graffiti abatement services and trash and overgrown vegetation removal services, respectively.

Background
BACKGROUND

On September 17, 2015, Metro Board of Directors awarded four (4) contracts for...

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