Metro - File #: 2018-0330

• File #: 2018-0330
• Type: Contract
• Status: Agenda Ready
• File created: 5/18/2018
• In control: Finance, Budget and Audit Committee
• On agenda: 4/17/2019
• Title: AUTHORIZE the Chief Executive Officer to execute a modification to Contract No. OP02461010-MAINT, with Cubic Transportation Systems, Inc. ("Cubic"), for TAP System Support Services of all fare collection equipment, in the amount of $68,220,642 increasing the total contract value from $295,351,189, to $363,571,831 and a contract modification extension of five and a half (5.5) years until December 2024.
• Sponsors: Finance, Budget and Audit Committee
• Indexes: Audit, Budgeting, Collection Services, Computers, Contracts, Disadvantaged business enterprises, Glendora, Key Performance Indicator, Maintenance, Procurement, Rolling stock, Safety, Santa Monica, Security, Strategic planning, Testing, Ticket vending machines, Transfer on 2nd Boarding, Transfers
• Related files: 2019-0281

Meeting_Body
FINANCE, BUDGET AND AUDIT COMMITTEE
APRIL 17, 2019
Subject
SUBJECT: TAP SYSTEM SUPPORT SERVICES

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute a modification to Contract No. OP02461010-MAINT, with Cubic Transportation Systems, Inc. ("Cubic"), for TAP System Support Services of all fare collection equipment, in the amount of $68,220,642 increasing the total contract value from $295,351,189, to $363,571,831 and a contract modification extension of five and a half (5.5) years until December 2024.

Issue
ISSUE

The current TAP System Support Services contract was approved in 2013 for a period of six (6) years and will expire June 30, 2019.

Staff recommends an extension to maintain continuous support and align the periods of performance with the Board-approved Cubic contract for Mobile App and NextLink services. NextLink allows the integration of third-party programs with the TAP system. Cost for the support services extension has increased due to cost of living increases, Payment Card Industry (PCI) security software updates, real-time communications for upgraded bus fareboxes, security enhancements for Mobile App, Transfer on 2nd Boarding (inter-agency transfers), and internal transfers.

Discussion
DISCUSSION

The continuation of support services is required to operate and maintain the regional fare collection system to ensure uninterrupted sales, access, and system management of the faregates, TAP Vending Machines (TVM), including TVMs at municipal operator locations, station validators, bus farebox TAP readers, bus mobile validators (BMVs), division and system computers, servers and Metro and Regional TAP partner system software.

Background

The original Contract No. OP02461010 was awarded on March 7, 2002 and the support service contract was renewed by the Board in June 2013 for an additional six (6) years. The current services agreement ensures continuous p...