Metro - File #: 2021-0166

• File #: 2021-0166
• Type: Contract
• Status: Agenda Ready
• File created: 3/19/2021
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 5/20/2021
• Title: AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP1788340008370, for Metro's Regions 1, 2, and 3 combined, to Woods Maintenance, Services Inc., to provide trash and overgrown vegetation removal services. The contract not-to-exceed amount is $25,909,440 for the three-year base, and $17,614,080 for the one, two-year option, for a combined not-to-exceed amount of $43,523,520, effective July 1, 2021, subject to resolution of protests(s), if any.
• Sponsors: Operations, Safety, and Customer Experience Commit
• Indexes: Budget, Budgeting, Cleaning, Cleanliness (Graffiti Abatement), Contracts, Guidelines, Irrigation, Landscape maintenance, Landscaping, Light rail transit, Maintenance, Metro Rail K Line, Procurement, Small Business Enterprise

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MAY 20, 2021

Subject
SUBJECT: TRASH AND VEGETATION REMOVAL SERVICES

Action
ACTION: APPROVE CONTRACT AWARD FOR REGIONS 1 THROUGH 3

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a firm fixed unit rate Contract No. OP1788340008370, for Metro's Regions 1, 2, and 3 combined, to Woods Maintenance, Services Inc., to provide trash and overgrown vegetation removal services. The contract not-to-exceed amount is $25,909,440 for the three-year base, and $17,614,080 for the one, two-year option, for a combined not-to-exceed amount of $43,523,520, effective July 1, 2021, subject to resolution of protests(s), if any.

Issue
ISSUE

The existing four (4) contracts for Regions 1 through 4 providing combined services per region for graffiti abatement, landscape and irrigation maintenance, and trash and overgrown vegetation removal services, will expire on June 30, 2021

To ensure continuity of maintenance services, new contract awards are required effective July 1, 2021. Under this new contract, trash and overgrown vegetation removal services will be performed collectively throughout Metro's service area restructured and split geographically into Regions 1, 2, and 3. Separate contract award recommendations are in progress to provide graffiti abatement services and landscape and irrigation maintenance services, respectively.

Background
BACKGROUND

On September 17, 2015, Metro Board of Directors awarded four (4) contracts for Regions 1 through 4, to maintain Metro's service area split geographically into four (4) regions. Each contract provides combined services for graffiti abatement, landscape and irrigation maintenance, and trash and overgrown vegetation removal services.

Maintenance contracts are continuously reviewed and evaluated, exploring opportunities for competition, small business participation, and taking into consideration Metro's rapidly expanding sys...