Meeting_Body
SAFE BOARD MEETING
JUNE 25, 2015
Subject/Action
SUBJECT: CONTRACT NO. 06SAFE035 MOTORIST AID TRAVELER INFORMATION SYSTEM
ACTION: APPROVE RECOMMENDATIONS
Heading
RECOMMENDATION
Title
CONSIDER:
A. authorizing the Chief Executive Officer to execute Modification No. 36 to Contract No. 06SAFE035 - Motorist Aid Travelers Information System (MATIS) with the IBI Group Inc. (IBI) to extend the period of performance by 24 months from July 1, 2015 to June 30, 2017, and increase the contract value by $7,795,919, from $36,111,432 to $43,907,351; and
B. approving an increase to Contract Modification Authority (CMA) for Contract No. 06SAFE035, MATIS with IBI to support the system improvements in the amount of $779,592; thereby, increasing the total CMA from $5,656,106 to $6,435,698.
Issue
ISSUE
Southern California 511, a component of the MATIS Program, is an operational system that provides real-time traveler information and motorist aid services. The current vendor operates the system. Since program implementation, technology has progressed to a point where the current system is outdated and becoming more difficult to maintain. While staff is focused on procurement, development, integration and deployment of a new 511 system; in the interim, the requested modification is necessary to address the following:
> The current contract is set to expire on June 30, 2015, requiring a 24 month extension to provide sufficient time to retain a new contractor and to seamlessly transition the service. The time extension will allow for concurrent operation of the two systems to ensure a smooth migration from the existing to the new system.
> Since 511 is an operational system, there are a number of unforeseen issues that arise requiring additional funding. Examples of these are:
* Transit Partners Joining
* Application Program Interface update
* Telephone System updates
* Real-time arrivals predictions from transi...
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