Metro - File #: 2025-0142

• File #: 2025-0142
• Type: Contract
• Status: Agenda Ready
• File created: 2/19/2025
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 4/17/2025
• Title: CONSIDER: A. AUTHORIZING the Chief Executive Officer to award firm-fixed unit price Vanpool Vehicle Supplier Bench Contract Nos. PS125899000 to Airport Van Rental, Inc. (AVR) and PS125899001 to Enterprise Rent-a-Car Company of Los Angeles (Enterprise), in the Not-to-Exceed (NTE) amount of $57,188,760 for the six-year base period and $27,234,168 for the first, two-year option, and $30,741,000 for the second, two-year option, for a combined NTE amount of $115,163,928, effective July 1, 2025, subject to the resolution of properly submitted protest(s) if any; and B. EXECUTING individual contract modifications within the Board approved contract modification authority.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Budget, Budgeting, Contractors, Contracts, Federal Transit Administration, Formula Funds, Grant Aid, Maintenance, Procurement, Program, Provide Core Rideshare Services Including Rideguide Production And Teleserv. And Rideshare Services To La County Emplyoers (Project), Ridership, Safety, Subsidies, Suppliers, Vehicle maintenance, Vehicle miles of travel

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER SERVICE COMMITTEE
APRIL 17, 2025

Subject
SUBJECT: VANPOOL VEHICLE SUPPLIER BENCH CONTRACT

Action
ACTION: AWARD CONTRACTS

Heading
RECOMMENDATIONS

Title
CONSIDER:

A. AUTHORIZING the Chief Executive Officer to award firm-fixed unit price Vanpool Vehicle Supplier Bench Contract Nos. PS125899000 to Airport Van Rental, Inc. (AVR) and PS125899001 to Enterprise Rent-a-Car Company of Los Angeles (Enterprise), in the Not-to-Exceed (NTE) amount of $57,188,760 for the six-year base period and $27,234,168 for the first, two-year option, and $30,741,000 for the second, two-year option, for a combined NTE amount of $115,163,928, effective July 1, 2025, subject to the resolution of properly submitted protest(s) if any; and

B. EXECUTING individual contract modifications within the Board approved contract modification authority.

Issue
ISSUE

The current Metro Vanpool Program vehicle supplier bench contracts will expire on June 30, 2025. There are approximately 800 Metro vanpools currently in operation serving over 4,500 users/participants. To ensure the continued operation of these vanpools, new bench contracts are needed.

Background
BACKGROUND

Metro launched the Metro Vanpool Program in May 2007, adding vanpools as a mode of public transportation to the Metro family of services. Since then, Metro Vanpool has grown to be the largest vanpool program in the country and has become an industry leader in providing a mobility option to employers and commuters to significantly reduce traffic congestion and Vehicle Miles Traveled (VMT) while improving air quality throughout Southern California. This program allows riders to commute long distances for work using vanpools, such as inter-county commuters who may lack transit options or other mobility alternatives. As a result, this program produces an annual VMT reduction of over 50 million miles based on the number of participants and the length of their collective vanpool mi...