Metro - File #: 2024-0481

• File #: 2024-0481
• Type: Contract
• Status: Agenda Ready
• File created: 7/10/2024
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 9/19/2024
• Title: AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 7 to the Vanpool Vehicle Supplier Bench Contract Nos. PS1074300051491, PS1074400051491, and PS1074500051491 with Green Commuter, Airport Van Rental, and Enterprise Rideshare (a division of Enterprise Holdings) respectively, to increase the total not-to-exceed (NTE) contract amount by $3.7 million from $36,000,000 to $39,700,000 and extend the period of performance from December 31, 2024 to June 30, 2025.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Air quality, Budgeting, Contracts, Coronavirus Disease 2019 (COVID-19), Federal Transit Administration, Grant Aid, Procurement, Program, Proposition C, Provide Core Rideshare Services Including Rideguide Production And Teleserv. And Rideshare Services To La County Emplyoers (Project), Request For Proposal, Ridesharing, Safety, Section 5307, Shared mobility, Subsidies, Suppliers, Vans, Vehicle miles of travel

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER SERVICE COMMITTEE
SEPTEMBER 19, 2024

Subject
SUBJECT: VANPOOL VEHICLE SUPPLIER BENCH CONTRACT

Action
ACTION: APPROVE CONTRACT MODIFICATION

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 7 to the Vanpool Vehicle Supplier Bench Contract Nos. PS1074300051491, PS1074400051491, and PS1074500051491 with Green Commuter, Airport Van Rental, and Enterprise Rideshare (a division of Enterprise Holdings) respectively, to increase the total not-to-exceed (NTE) contract amount by $3.7 million from $36,000,000 to $39,700,000 and extend the period of performance from December 31, 2024 to June 30, 2025.

Issue
ISSUE

As of July 1, 2024, Metro has authorized 806 public vanpool service routes with vehicle leases contracted through the existing bench of vanpool vehicle suppliers. The current Metro Vanpool Program transportation contracts will expire on December 31, 2024. Staff has initiated a procurement to secure the new Vehicle Supplier Bench Contract, with the Request For Proposals (RFP) released on August 28, 2024. The additional contract authority and extended performance period are necessary to ensure continuity of service until the transition to the new Vehicle Supplier Bench Contract.

Background
BACKGROUND

Metro launched the Metro Vanpool Program in May 2007, adding the vanpool mode of public transportation to the Metro family of services. Since then, Metro Vanpool has grown to be the largest vanpool program in the country and has become an industry leader in providing a mobility option to employers and commuters to significantly reduce traffic congestion while improving air quality throughout Southern California. This program offers long-distance and inter-county commuters, who may lack transit options or other mobility alternatives, the opportunity to use vanpools to complete their trips. As a result, this program contributes to the reduction of nearly 5...