Meeting_Body
EXECUTIVE MANAGEMENT COMMITTEE
JUNE 20, 2024
Subject
SUBJECT: ACQUISITION OF COMPUTER HARDWARE, SOFTWARE AND SERVICES
Action
ACTION: APPROVE RECOMMENDATION
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer (CEO) to utilize the National Association of State Procurement Officials (NASPO) cooperative purchase program's Master Price Agreement to purchase computer and network equipment, peripherals, and related software and services, for a five-year period for a total expenditure not-to-exceed $90 million, subject to funding availability effective September 1, 2024. This request is not for a budget increase but is a request to utilize the NASPO cooperative agreement.
Issue
ISSUE
In January 2020, the Board of Directors approved the acquisition of computer hardware, software, and services through the National Association of State Procurement Officials (NASPO), for a five-year period in an amount not to exceed $30,000,000. In October 2022, the Board of Directors approved an increase in the expenditure limit authority from $30M to $60M.
This procurement method has been very successful. As of March 2024, 116 awards were executed for a total of $39.1M, and several major technology procurements, estimated at $16M, are in process and scheduled for award by August 2024. At that point, it is forecast that $55M of the $60M spending authority (91%) will have been utilized in the first 4.4 years (out of 5 years). To continue the ability to utilize NASPO, the spending authority needs to be renewed to meet the technology expenditure needs of the Agency.
The need for Metro's technology infrastructure, including computer & server processing equipment, network & data telecommunications equipment, electronic file storage systems, audio visual & security systems, cybersecurity and business application software/licenses and services, continues to grow.
Metro's construction programs have increased the Agency's size and techn...
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