Metro - File #: 2024-1032

• File #: 2024-1032
• Type: Contract
• Status: Agenda Ready
• File created: 10/29/2024
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 1/16/2025
• Title: AUTHORIZE the Chief Executive Officer to: A. UTILIZE the State of California Statewide Fleet Vehicles Contract for a not-to-exceed expenditure amount of $24,259,612 inclusive of sales tax, for 142 electric sedans, 5 electric trucks, 97 hybrid sport utility vehicles (SUVs), 125 pick-up trucks, and 118 cargo/passenger vans. Four suppliers will fulfill delivery of the vehicles under contract with the State of California; and B. NEGOTIATE options required for the vehicles purchased through the State of California Statewide Fleet Vehicles Contract to meet Metro's needs (e.g. light bars, extended range EV batteries, stake beds, etc) for a not-to-exceed amount of $2,431,900. YAROSLAVSKY AMENDMENT: Report back in 120 days with a non-revenue vehicle purchasing policy that prioritizes zero-emission vehicles. The report should review and, to the extent feasible, mirror existing zero-emission fleet purchasing policies at the City of Los Angeles and County of Los Angeles. BUTTS AMENDMENT: As re...
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Bids, Budgeting, City of Los Angeles, Contract administration, Contracts, Hybrid vehicles, Katy Yaroslavsky, Maintenance, Motion / Motion Response, Non-revenue Vehicle Acquisition, Non-revenue Vehicles, Procurement, Purchasing, Request For Proposal, Rolling stock, Safety, Safety and security, Safety vehicles, Strategic planning, Trucking, Vans, Vehicle fleets, Vehicle operations, Vehicle safety, Zero Emissions
• Related files: 2024-0960

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
JANUARY 16, 2025

Subject
SUBJECT: REPLACEMENT OF NON-REVENUE VEHICLES THROUGH CALIFORNIA STATEWIDE CONTRACT

Action
ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to:

A. UTILIZE the State of California Statewide Fleet Vehicles Contract for a not-to-exceed expenditure amount of $24,259,612 inclusive of sales tax, for 142 electric sedans, 5 electric trucks, 97 hybrid sport utility vehicles (SUVs), 125 pick-up trucks, and 118 cargo/passenger vans. Four suppliers will fulfill delivery of the vehicles under contract with the State of California; and

B. NEGOTIATE options required for the vehicles purchased through the State of California Statewide Fleet Vehicles Contract to meet Metro's needs (e.g. light bars, extended range EV batteries, stake beds, etc) for a not-to-exceed amount of $2,431,900.

YAROSLAVSKY AMENDMENT: Report back in 120 days with a non-revenue vehicle purchasing policy that prioritizes zero-emission vehicles. The report should review and, to the extent feasible, mirror existing zero-emission fleet purchasing policies at the City of Los Angeles and County of Los Angeles.

BUTTS AMENDMENT: As related to the Yaroslavsky amendment, incorporate where needed, exceptions for sedans and other light weight vehicles used for safety and security and operational requirements.

Issue
ISSUE

For several years, Metro's non-revenue fleet has not been replaced per the expected life schedule due to supply chain issues that resulted from the pandemic. As such, Metro is currently utilizing non-revenue vehicles that are as much as 20 years old and, in some cases, have up to 285,000 miles of service. Older vehicles with extraordinarily high mileage are unreliable and cost much more to maintain due to wear and tear. Metro non-revenue vehicles support all Metro departments and must be reliable to do this effectively. Metro will also need relia...