File #: 2024-0187   
Type: Contract Status: Passed
File created: 3/14/2024 In control: Operations, Safety, and Customer Experience Committee
On agenda: 6/20/2024 Final action: 6/27/2024
Title: AUTHORIZE the Chief Executive Officer (CEO) to award a five-year, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. FY119572000 for unleaded fuel to Mansfield Oil Company of Gainesville, Inc., the lowest responsive and responsible bidder, for a three-year base contract with a not-to-exceed amount of $11,588,606.93 and one two-year option for a not-to-exceed amount of $7,763,220.01, for a total not-to-exceed contract amount of $19,351,826.94 inclusive of sales tax, subject to resolution of any properly submitted protest(s), if any.
Sponsors: Board of Directors - Regular Board Meeting
Indexes: Bids, Budgeting, Bus Maintenance Projects, Cleaning, Contract administration, Contracts, Customer service, Fuels, Hybrid vehicles, Maintenance, Maintenance facilities, Maintenance of way, Maintenance practices, Non-revenue Vehicles, Operating revenues, Operations and Maintenance, Operations Maintenance (Project), Procurement, Purchasing, Railroad facilities, Rolling stock, Safety, Strategic planning, Suppliers, Trucking, Vans, Vehicle fleets, Zero Emissions
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
JUNE 20, 2024

Subject
SUBJECT: UNLEADED FUEL

Action
ACTION: APPROVE CONTRACT AWARD

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer (CEO) to award a five-year, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. FY119572000 for unleaded fuel to Mansfield Oil Company of Gainesville, Inc., the lowest responsive and responsible bidder, for a three-year base contract with a not-to-exceed amount of $11,588,606.93 and one two-year option for a not-to-exceed amount of $7,763,220.01, for a total not-to-exceed contract amount of $19,351,826.94 inclusive of sales tax, subject to resolution of any properly submitted protest(s), if any.

Issue
ISSUE

The recommended contractor is required to provide unleaded fuel for Metro's non-revenue vehicles (sedans, SUVs, trucks, and vans) in support of Bus & Rail Revenue Operations, Facilities Maintenance, Maintenance of Way, and other support operations. Using an Indefinite Delivery/Indefinite Quantity Contract provides Metro with fuel on an as-needed basis at prevailing Oil Price Information Services (OPIS) pricing with the application of state and federal taxes and fees associated with unleaded fuel. In an environment where increasing quantities of non-revenue vehicles are being transitioned to zero-emissions vehicles, it is prudent to establish maximum flexibility for fuel demand and delivery.

Background
BACKGROUND

Metro currently operates a non-revenue fleet of 820 unleaded gasoline-powered vehicles (sedans, SUVs, trucks, and vans) and 558 hybrid vehicles (sedans, SUVs, and trucks) to support bus and rail operations. These vehicles are required to provide field supervision, bus operator relief, parts delivery, custodial services, facilities maintenance, maintenance of way, and various project management efforts.

Metro is committed to promoting and using zero-emission vehicles across the system, including in the non-r...

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