Metro - File #: 2025-0245

• File #: 2025-0245
• Type: Contract
• Status: Agenda Ready
• File created: 3/28/2025
• In control: Construction Committee
• On agenda: 6/18/2025
• Title: AUTHORIZE the Chief Executive Officer (CEO) to: A. EXECUTE Modification No. 00003 to Contract No. PS77530000 with ICF Jones & Stokes Inc. to exercise the two, one-year options, for a Not-To-Exceed (NTE) amount of $1,924,174.53 and $1,760,892.27 respectively, for a total NTE amount for the options of $3,685,066.80, increasing the total contract value from the initial NTE amount of $14,166,384.73 to a total NTE amount of $17,851,451.53, and extend the term of the contract from December 1, 2025 to December 1, 2027; B. INCREASE Contract Modification Authority (CMA) in the amount of $368,506.68, increasing the total CMA from $1,416,638.47 to a total of $1,785,145.15 (10% of the not-to-exceed contract amount); and C. EXECUTE all individual Task Orders and Contract Modifications within the recommended contract funding amount and recommended CMA.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Board approved Contract, Budgeting, Capital Project, Construction, Contracts, Procurement, Project

Meeting_Body
CONSTRUCTION COMMITTEE
JUNE 18, 2025

Subject
SUBJECT: CEQA/NEPA & ENVIRONMENTAL COMPLIANCE SERVICES

Action
ACTION: APPROVE RECOMMENDATIONS

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer (CEO) to:

A. EXECUTE Modification No. 00003 to Contract No. PS77530000 with ICF Jones & Stokes Inc. to exercise the two, one-year options, for a Not-To-Exceed (NTE) amount of $1,924,174.53 and $1,760,892.27 respectively, for a total NTE amount for the options of $3,685,066.80, increasing the total contract value from the initial NTE amount of $14,166,384.73 to a total NTE amount of $17,851,451.53, and extend the term of the contract from December 1, 2025 to December 1, 2027;

B. INCREASE Contract Modification Authority (CMA) in the amount of $368,506.68, increasing the total CMA from $1,416,638.47 to a total of $1,785,145.15 (10% of the not-to-exceed contract amount); and

C. EXECUTE all individual Task Orders and Contract Modifications within the recommended contract funding amount and recommended CMA.

Issue
ISSUE

Nearly every capital project undertaken by Metro requires a need for California Environmental Quality Act/National Environmental Policy Act (CEQA/NEPA) and environmental compliance services. In addition, CEQA/NEPA and environmental compliance services are required to support Metro's projects in operations and on Metro-owned properties.
At its December 2022 meeting, the Board approved awarding a three-year base term contract to ICF Jones & Stokes Inc. for CEQA/NEPA and Environmental Compliance Services with two, one-year options. Due to increased and unanticipated need for support, the NTE funding limit of $14,166,384.73 previously authorized by the Board is expected to be exhausted by June 2025. The recommended execution of the option years for the requested increase in funding, and the increase in CMA will allow staff to complete the work anticipated in the contract as described in the background below and provide su...