Metro - File #: 2023-0553

• File #: 2023-0553
• Type: Informational Report
• Status: Agenda Ready
• File created: 8/28/2023
• In control: Construction Committee
• On agenda: 10/19/2023
• Title: RECEIVE AND FILE Office of the Inspector General Construction Change Order Spot Check Report for the period June 1 to August 31, 2023.
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Budget, Budgeting, Carbon monoxide, Construction, Contractors, Contracts, Division 20, Informational Report, Labor, Metro Equity Platform, Metro Rail B Line, Metro Rail D Line, Program, Program Management, Project, Project management, Safety, Statistics, Strategic planning, Westside Subway Extension/Purple Line Extension Phase 2, Westside Subway Extension/Purple Line Extension Phase 3

CONSTRUCTION COMMITTEE
October 19, 2023



Subject
SUBJECT: OFFICE OF THE INSPECTOR GENERAL
CONSTRUCTION CHANGE ORDER SPOT CHECKS

Action
ACTION: RECEIVE AND FILE

Heading
RECOMMENDATION
Title
RECEIVE AND FILE Office of the Inspector General Construction Change Order Spot Check Report for the period June 1 to August 31, 2023.

Issue
ISSUE
On January 25, 2018, the Metro Board directed the Office of the Inspector General ("OIG") to conduct random spot checks on change orders for the construction projects listed in the Quarterly Program Management report to ensure that the CEO Delegation of Authority to approve Construction Change Orders Policy is performing in the manner desired by the Board of Directors.

Background
BACKGROUND
The OIG's Construction Change Order Spot Check Program ("Spot Checks") focuses on approved change orders and modifications that exceed $500,000. The four change orders in this report were selected from the Program Management Quarterly Major Project Status, Legistar 2023-0586. The OIG gathers the data, reviews all the change orders over $500,000 and selects change orders from the major projects. The information for the Spot Checks was collected from the Program Management Information System (PMIS) which is the department's database system. Also, virtual meetings and telephonic interviews were conducted with Metro Program Management, Project Control, and Procurement staff as necessary involved in each change order.
For each Spot Check, we summarize:
* Description of the change order,
* Change order detail,
* Scope of Work,
* Budget,
* Schedule (Time to execute the change order),
* Safety, and
* Recommendations and Lessons Learned.
Metro's Program Control department has provided informal responses to this report before its issuance and are asked to provide written responses to the recommendations in this OIG Spot Checks Report within 30 days after this Report is issued. Included with this Report is a spreadsheet on the status o...