Metro - File #: 2025-0859

• File #: 2025-0859
• Type: Contract
• Status: Agenda Ready
• File created: 9/24/2025
• In control: Operations, Safety, and Customer Experience Committee
• On agenda: 11/20/2025
• Title: CONSIDER: A. FINDING that the procurement of Metro Bus Engine Cooling System Rebuild Kit under Public Utilities Code (PUC) Section 130237, as an Original Equipment Manufacturer (OEM) item, constitutes a single source procurement method for the purpose of duplicating equipment already in use; and B. AUTHORIZE the Chief Executive Officer to award a single source, one-year, Indefinite Delivery, Indefinite Quantity Contract No. SD129781000 to Engineered Machined Products, Inc. (EMP) for 140 kits to rebuild EMP engine cooling systems currently installed on Metro buses. The one-year contract is for a total Not- To- Exceed (NTE) contract amount of $807,154.60 inclusive of sales tax; subject to the resolution of any properly submitted protest(s), if any. (REQUIRES TWO-THIRDS VOTE OF THE FULL BOARD)
• Sponsors: Board of Directors - Regular Board Meeting
• Indexes: Budgeting, Bus Acquisitions, Bus Maintenance Projects, Contracts, Dynamic Signage, Location 30, Maintenance, Maintenance practices, Procurement, Purchase And Replace Engines For Qualified Buses (Project), Purchasing, Revenue Service, Rolling stock, Safety, Strategic planning

Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
NOVEMBER 20, 2025

Subject
SUBJECT: BUS ENGINE COOLING SYSTEM REBUILD KIT

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
CONSIDER:

A. FINDING that the procurement of Metro Bus Engine Cooling System Rebuild Kit under Public Utilities Code (PUC) Section 130237, as an Original Equipment Manufacturer (OEM) item, constitutes a single source procurement method for the purpose of duplicating equipment already in use; and

B. AUTHORIZE the Chief Executive Officer to award a single source, one-year, Indefinite Delivery, Indefinite Quantity Contract No. SD129781000 to Engineered Machined Products, Inc. (EMP) for 140 kits to rebuild EMP engine cooling systems currently installed on Metro buses. The one-year contract is for a total Not- To- Exceed (NTE) contract amount of $807,154.60 inclusive of sales tax; subject to the resolution of any properly submitted protest(s), if any.

(REQUIRES TWO-THIRDS VOTE OF THE FULL BOARD)

Issue
ISSUE

The proposed cooling system kits are manufactured and sold by EMP to rebuild the EMP cooling system originally installed by the bus manufacturer, New Flyer. The original cooling system installed in the New Flyer buses is proprietary to EMP and cannot be copied or duplicated by others. This procurement is required to ensure the current bus midlife/engine replacement program can continue without delays and that revenue service is not impacted.

Shop requirements have a set number of kit deliveries that are needed monthly to keep up with production activities at our Central Maintenance Facility. A steady flow of kit deliveries is crucial to our production process to meet our goals towards completing the current midlife project.

Background
BACKGROUND

The midlife program has been using these kits for the existing production run on the Xcelsior bus fleet. The quantities set in this award reflect the small balance of what is needed to complete this projec...