File #: 2018-0484   
Type: Contract Status: Agenda Ready
File created: 7/24/2018 In control: Operations, Safety, and Customer Experience Committee
On agenda: 9/20/2018 Final action:
Title: AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA49128000 to Cummins Inc., for bus engine cylinder head assemblies. The Contract first year base amount is $834,968, inclusive of sales tax, and the second year Contract amount is $855,843, inclusive of sales tax, for a total contract value of $1,690,811.
Sponsors: Operations, Safety, and Customer Experience Commit
Indexes: Budgeting, Bus Acquisitions, Bus Maintenance Projects, Contracts, Maintenance, Metro Divisions, Operations Maintenance (Project), Procurement, Purchase And Replace Engines For Qualified Buses (Project), Purchasing, Rolling stock, Safety, Small Business Enterprise, Strategic planning
Attachments: 1. Attachment A - Procurement Summary, 2. Attachment B - DEOD Summary
Date Action ByActionResultAction DetailsMeeting DetailsAudio
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OPERATIONS, SAFETY AND CUSTOMER EXPERIENCE COMMITTEE
SEPTEMBER 20, 2018


Subject
SUBJECT: BUS ENGINE CYLINDER HEAD ASSEMBLIES

Action
ACTION: AWARD CONTRACT

Heading
RECOMMENDATION

Title
AUTHORIZE the Chief Executive Officer to award a two year, Indefinite Delivery, Indefinite Quantity Contract No. MA49128000 to Cummins Inc., for bus engine cylinder head assemblies. The Contract first year base amount is $834,968, inclusive of sales tax, and the second year Contract amount is $855,843, inclusive of sales tax, for a total contract value of $1,690,811.

Issue
ISSUE

This procurement is for the acquisition of new bus engine cylinder head assemblies which are required for maintaining the safe and reliable operation of the bus fleet. Award of this Contract will ensure that Bus Maintenance has adequate inventory to repair and maintain buses according to Metro maintenance standards.

Background
BACKGROUND

The component usage reports from Material Management revealed that approximately 250 engine cylinder head assemblies were issued to Bus Maintenance to support replacement of these components during engine rebuild programs or for replacement of cylinder heads that crack, warp, or sustain other damage during normal operation. The engine cylinder head assemblies are installed by Metro Mechanics at the Central Maintenance Shops and at all bus operating divisions. Buses cannot operate without properly functioning engine cylinder head assemblies.

Discussion
DISCUSSION

A cylinder head assembly is a precisely engineered block of metal that sits on top of the engine and houses many of the engine's moving parts, including the intake and exhaust valves, valve springs and lifters, and the spark plugs. Cylinder heads that crack, warp, or sustain other damage need to be replaced. The cylinder head assemblies support over 90% of our bus fleet which have Cummins 8.9 ISLG and L9N Near-Zero engines installed.

The contract to be awarded is a "require...

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