Meeting_Body
OPERATIONS, SAFETY, AND CUSTOMER EXPERIENCE COMMITTEE
MARCH 20, 2025
Subject
SUBJECT: METRO AGENCYWIDE FURNITURE AND MOVING SERVICES
Action
ACTION: AWARD CONTRACT
Heading
RECOMMENDATION
Title
AUTHORIZE the Chief Executive Officer to award a five-year, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract No. PS125302000, for furniture, space planning, and installation services, to M3 Office, Inc., for a Not-to-Exceed (NTE) amount of $3,475,000.00 for the three-year base period and $1,075,000.00 for each of the two, one-year options, for a combined total of $5,625,000.00 effective April 1, 2025, subject to the resolution of any properly submitted protest(s), if any.
Issue
ISSUE
This Contract is for a full-service Herman Miller furniture dealer to provide furniture, space planning, and installation services for all Metro facilities, including new operating facilities and the Gateway Headquarters building. The current Metro furniture, space planning, and installation services contract will expire on March 31, 2025.
Background
BACKGROUND
The initiation of a Herman Miller furniture contract was for the original opening of the Gateway building in 1994. Since that time there have been numerous furniture procurements to continue to provide furnishings for the ebb and flow of growth at Metro.
The previous contract was awarded to M3 Office Inc by the Board at its meeting in May 2017 for a three-year contract in the amount of $5,000,000 with two one-year options of $1,000,000 each. Both options one and two were modified in 2019. Contract Modification Authority was granted for $500,000 in March of 2022. Due to a failed procurement there was an extension and an additional $1,500,000 was authorized to allow for the continued furniture needs while a new procurement could be initiated. Then in November 2024 the most current non-monetary extension was granted which extended the life of the contract to expire March 31, 2025.
Discussi...
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